Diabetes Business Unit Head Assistant

About the job

JOB PURPOSE:

• Executing all tasks assigned by the BU Head
• Supporting the marketing team.
• Coordinating between the BU team & other departments in order to support & facilitate their relevant requests.
  

KEY RESPONSIBILITIES AND DUTIES:

Manage the administration part of the BU Head and Marketing:

• Handling correspondences (in/out faxes, e-mails, …. etc.)
• Developing & following up the filing system of the office.
• Handling phone calls.
• Event management for all marketing events, PRs, travel arrangements…etc.
• Following up all OTPs, PRs, Repair orders, expense sheets, traveling advance, courier,…etc.
• Following up due dates
• Arranging appointments & daily agenda of the BU Head.
• Take minutes of meetings.
• Ordering the required stationary items to keep available stock for the office needs.
• Preparing presentations upon request.
  

Prepare monthly reports/ meeting deadlines

• Monthly reports to the GM
• Make sure that Monthly Marketing IMS report to be sent to the BU Head.
• Providing line managers with group meetings analysis per line per DSM whenever needed (Spending vs budget).
  

Participate in the Business Plan preparations

• Adjusting the Business Plan template presentation
• Finalizing the plan for the Management meeting
  

Events management:

• Initiating and finalizing all E-BUY and MY-COMET requests (Staff / group/expert meetings & Standalones) with a clear following up on approval cycle.
• Handling documents needed for HCP's vendor creation and following up till the end of the process with procurement team.
• Handling all visits logistics from bookings, reservations, and communicate with the relevant stakeholders to take the necessary action for applying safety standards.
  

Others

• Perform other duties as assigned.
  

• Respect of company’s values, code of ethics and social charter.
• Respect of personal data protection charter.
  

Responsible for applying the HSE related requirements for the company in all related working procedures.

JOB-HOLDER’s ENTRY REQUIREMENTS:

Education:

• Bachelor’s degree

Related Experience:

• Minimum 3 Years Of Experience In Relevant Role
• Fully conversant with Microsoft Office applications
• Excellent command of English Language written and spoken
• Excellent communication and interpersonal skills

Special Knowledge/Skills:

• Communication skills
• Ability to meet deadlines
• Ability to work under stress
• Sense of urgency
• Sense of confidentiality
• Organizational skills
• Speed typing
• Time Management skills

Play to Win Behaviors

• Stretchto go beyond the level we have operated at up until now.
• Take action instead of waiting to be told what to do.
• Act in the interest of our patients and customers.
• Put the interests of the organization ahead of my own or those of our team