Administrative Executive
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Job Description
Job Responsibilities:
Document Processing & Management
- Organize archive store and update company documents and materials to ensure proper and complete file management.
- Draft proofread print and distribute various documents such as reports letters and contracts.
Daily Administrative Support
- Receive and assist visitors handle daily emails and courier services.
- Assist in meeting arrangements including booking meeting rooms preparing materials and organizing meeting minutes.
Data Entry & Analysis
- Enter organize and analyze data to ensure accuracy and timeliness.
- Maintain and regularly update internal databases or spreadsheets.
Departmental Coordination Assistance
- Communicate with other departments and assist in tasks assigned by management or crossdepartmental collaboration.
- Track project progress provide support and report issues promptly.
Office Equipment & Supplies Management
- Manage the procurement distribution and inventory of office supplies.
- Ensure office equipment functions properly and coordinate with maintenance personnel for repairs when needed.
Other AdHoc Tasks
- Complete additional tasks assigned by management based on company needs.
Job Requirements
Educational Background
- Bachelors degree or above in related field.
Work Experience
- 23 years of relevant experience in administration or clerical roles.
Skills Requirements
- Office Software Proficiency: Skilled in using office software such as Word Excel and PowerPoint with knowledge of basic spreadsheet creation data analysis and document formatting.
- Proficiency in English Malay and Mandarin because need to communicate with international team.
Personal Qualities
- DetailOriented: Strong sense of accuracy and meticulous work attitude to ensure document and data precision.
- Communication & Coordination: Good interpersonal skills to interact effectively with colleagues and clients.
- Strong Sense of Responsibility: Ability to complete tasks on time and adapt to overtime or urgent work assignments.
Other Requirements
- Confidentiality Awareness: Ability to handle sensitive company documents and information with discretion.
- Professional Appearance: Presentable and approachable demeanor.
Employment Type
Full Time
Key Skills
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