Corporate Administrator

To manage a portfolio of companies incorporated in various offshore jurisdictions and to provide corporate administrative services for the companies in the portfolio in a timely and efficient manner

Main responsibilities

• To arrange incorporation of offshore companies in various offshore jurisdictions and to attend all incidental matters relating to incorporation and organization of companies
• To conduct due diligence on clients and on clients companies whether for purpose of incorporation or otherwise
• To liaise with relevant offshore offices with regards to incorporation statutory filings billings and all incidental matters relating to corporate administration of the offshore companies concerned
• To keep and maintain the statutory records and registers of the Company in ViewPoint/NavOne updated and completed
• To ensure records and documents of each company in the portfolio kept and filed in DMS are updated and complete
• To keep and maintain records of the client contacts billings parties and correspondence addresses updated in our systems
• To attend clients instructions and inquiries and carry out the instructions of clients and provide the requisite corporate administration and general professional services as the case may be
• To attend payment of annual government fees and all incidental matters in relation thereto
• To review prebills determine amount to be billed issue invoices and to ensure level of aged WIP less than 30 at all relevant times
• To ensure annual fees and annual government fees accurately recorded in NavOne review annual invoices issued by other offshore offices and liaise with other offshore offices regarding issue of annual invoices or revise invoices where applicable
• To follow up with clients for payment of annual fees and service fees and to keep the level of aged account receivable less than 30 at all relevant times
• To supervise and train corporate administrative assistant and other junior staff
• To participate in the promotion of an atmosphere of cooperation teamwork and support within the team.
• To build up relationship with existing clients that does not limit to phone email and client meeting
• To attend any other specific duties as may be assigned
• To assist the Manager and Assistant Manager in handling and managing the portfolio of the team
• And any other such duties that might be reasonably required for this role

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Qualifications :

Knowledge skills and experience

• Two to four years post qualification experience
• Excellent command of written and spoken English and Chinese fluency in Putonghua is an asset.
• Capable to work independently with minimum supervision.
• Good team players selfmotivated well organized and ability to work under pressure and willing to take responsibility.
• Knowledge in using ViewPoint NavOne Excel and Chinese Word is an asset.
• Adherence to all human resources policies and practices
• Punctuality and regular attendance
• Successful job performance including meeting productivity standard

Additional Information :

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC Clients are at the centre of our world and were committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS We aim high. We think and act globally seizing every opportunity to delight our clients and support our colleagues wherever in the world they may be.
• We are AGILE We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple efficient and effective.
• We are COLLABORATIVE With a curious mindset we ask the right questions to get to the right solution for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL  We behave with integrity at all times and assume positive intent building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if theres anything we can do to make the process easier for you. You can reach us at .

Were an equal opportunity employer. All applicants will be considered for employment without attention to age ethnicity religion sex sexual orientation gender identity family or parental status national origin or veteran neurodiversity or disability status.