Administrative Assistant

This position provides office administration & SHE (Safety Health & Environment) support for and is involved in the daily management of the Livermore CA office.  Also responsible for various administrative projects as assigned.  

Primary Responsibilities/Essential Functions 

• Welcomes visitors determines the reasoning for their visit and notifies the correct office personnel. 
• Maintains visitor log.
• Maintain employees enter/exit records and out of office records. 
• Receives and distributes mail and deliveries.  
• Responsible for packaging and shipping samples to customers requests. 
• Create outgoing shipments with FedEx/ UPS and monitor tracking information and invoicing.
• Coordination of onsite and offsite office events/ celebrations reserving and preparing a space ordering meals. 
• First point of contact for office vendors.  
• Coordinate with office vendors as needed. 
• Supervise the maintenance of office equipment (water coffee snacks air purifiers dishwasher and printer) 
• Manages office supply and kitchenette inventory and organization of all supply rooms. 
• Order office and kitchenette supplies as needed while staying within budget. 
• Provide support for local Executive Officers with various tasks as needed. 
• Establish and oversee best practices for ordering of logo branded merchandise. 
• Provide reporting and transactional support for various departments as needed. 
• Aid with logging expense reports. 
• Support LDC Accounting team with monthly budgetary expenses confirmations 
• Schedule appointments and travel arrangements. 
• Act as liaison between LDC Livermore site and LDC IT department. 
• Act as SHE (Safety Health & Environment) Coordinator and practice LDCs safety standards at all times. 
• Support Regional SHE Team to ensure employees are following LDCs SHE Policies. 
• Assist Lab Coordinator in reviewing Health & Safety Management System Documents to ensure they are up to date. 
• Aid in the creating of Job Hazard Assessments for jobs around the facility and lab. 
• Support Pilot Plant and Lab teams as needed. 

Qualifications :

Education/Professional Certifications/Licenses 

Required qualification: 

• Bachelor Degree in Science Food Science 

Preferred qualification: 

• Previous exposure to science/biotech company as office coordinator admin assistant or safety coordinator is a plus. 

• Previous science courses (high school community college etc. 

 
Experience 

Basic qualification:  

• One to three years plus of administrative support experience. 

Knowledge/Skills/Abilities (including any physical demands) 

Basic qualifications: 

• Excellent verbal and written communication skills. 

• Proficiency with spreadsheet and wordprocessing software (e.g. Excel Word Powerpoint). 

• Strong organization abilities. 

• Excellent attendance. 

• Ability to work with people at all levels of the organization 

• Strong documentation skills. 

• Strong analytical and problemsolving skills. 

• Ability to prioritize multiple tasks to meet strict monthly deadlines. 

• Proactively approaches job duties and potential problems. 

• Detail oriented with strong organizational skills. 

Additional Information :

Additional Information for the job

What We Offer

We provide a dynamic and stimulating international environment which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

Comprehensive benefits program including medical dental and vision care coverage flexible spending account plans employee assistance program life insurance and disability coverage
401k with Company Match
Family Friendly Benefits including childbirth and parental leave fertility and family building benefits
Paid Time Off (PTO) and Paid Holidays
Flexible work available (not applicable to all roles)

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity equity and inclusion.

LDC encourages diversity supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Equal employment opportunity (EEO)

Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value both for our business and for other value chain stakeholders: our people our business partners the communities we touch and the environment around us

Remote Work :

No

Employment Type :

Fulltime