Onboarding Specialist
Onboarding Specialist
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$ $ 22 - 27
1 Vacancy
Job Description
Note: Strictly for candidates with the Unites States only.
The Onboarding Specialist will be responsible for managing the onboarding process for new hires ensuring they have a smooth transition into their roles at CiviTronix. You will serve as the primary point of contact for new employees during their initial days with the company and guide them through a structured onboarding journey. This includes everything from handling administrative tasks to introducing company culture and ensuring that all regulatory and compliance requirements are met.
The ideal candidate will have a deep understanding of HR processes strong interpersonal skills and a passion for helping new employees feel welcome and confident in their new positions. You will work closely with HR department managers and various teams to ensure that new hires receive a comprehensive positive and engaging experience that sets them up for longterm success within the company.
Key Responsibilities:
- Onboarding Program Management:
- Coordinate and manage the endtoend onboarding process for all new hires ensuring a consistent and positive experience for every employee.
- Prepare and organize onboarding schedules materials and welcome kits.
- Oversee the completion of necessary paperwork and documentation including tax forms benefits enrollment confidentiality agreements and company policies.
- Ensure all new hires have the necessary access to tools systems and resources required for their roles (e.g. email setup IT access software permissions).
- New Employee Orientation:
- Lead and facilitate the companys orientation sessions providing new hires with an introduction to CiviTronixs culture values mission and organizational structure.
- Provide information about company policies benefits and procedures in an engaging and easytounderstand manner.
- Introduce new employees to key team members and assist with the logistics of their first day including workplace tours introductions and office setup.
- Employee Support & Engagement:
- Serve as the main point of contact for new hires throughout their onboarding journey addressing any questions concerns or issues.
- Ensure new hires feel welcomed and supported by proactively checking in during their first few weeks and months.
- Provide ongoing guidance on company resources tools and programs helping employees to feel more connected to the organization.
- Compliance & Documentation:
- Ensure that all onboarding documents are completed in a timely manner and stored securely in compliance with company policies and legal requirements.
- Verify that all necessary regulatory requirements (e.g. I9 verification work eligibility) are met during the onboarding process.
- Maintain accurate and uptodate records of each new hires onboarding progress.
- Collaboration with HR & Hiring Managers:
- Work closely with the HR team and hiring managers to ensure alignment between job requirements and employee expectations during the onboarding process.
- Assist hiring managers in preparing for new employee arrivals ensuring that team members have everything needed to support a new hires transition.
- Help manage the flow of information between various departments (e.g. HR IT Payroll Facilities) to ensure a smooth and efficient process.
- Feedback & Continuous Improvement:
- Collect feedback from new hires about their onboarding experience to identify areas for improvement.
- Analyze onboarding data and trends to measure effectiveness and suggest enhancements to the program.
- Recommend improvements to the onboarding process based on employee feedback and industry best practices.
- Training and Development:
- Assist with the development and delivery of any training programs related to onboarding or initial employee development (e.g. workplace safety compliance training).
- Work with the HR and Learning & Development teams to align onboarding efforts with ongoing professional development initiatives.
- Event Planning & Company Culture Promotion:
- Coordinate social events or teambuilding activities during the onboarding process to integrate new hires into the company culture.
- Promote CiviTronixs core values and help new employees understand how they can contribute to the companys mission and success.
- Assist in organizing regular checkins and followup meetings to ensure a successful transition and integration into the company.
Required Qualifications:
- Education:
- Bachelors degree in Human Resources Business Administration or a related field is preferred.
- Certification in HR (e.g. PHR SHRMCP) is a plus but not required.
- Experience:
- 2 years of experience in an HR or onboarding role preferably in a mid to largesized organization.
- Experience with HRIS (Human Resource Information System) or onboarding software is highly preferred.
- Knowledge of employee benefits labor laws and compliance requirements related to onboarding and employee documentation.
- Skills and Abilities:
- Strong organizational and time management skills with a high level of attention to detail.
- Exceptional communication skills both written and verbal with the ability to engage and support employees at all levels of the organization.
- Ability to handle sensitive information with discretion and professionalism.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint) and HR software platforms (e.g. ADP BambooHR).
- Strong interpersonal skills and a friendly approachable demeanor.
- Ability to work independently as well as part of a collaborative team.
Pay rate: $22.00 $27.00 / hour
Location: Remote (United States Only)
Benefits
- 401(k)
- 401(k) matching
- Health insurance
- Dental insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Benefits
- 401(k)
- 401(k) matching
- Health insurance
- Dental insurance
- Life insurance
- Paid time off
Employment Type
Full Time
