Senior Executive Assistant
Senior Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Your Career
This role will report to the VP of People JAPAC. The Executive Assistant will be responsible for executive administrative duties aligning with company priorities
Your Impact
Engage in complex communication and calendar management at the executive level including
Drive and track executivelevel communication activities such as (but not limited to) All Hands events round tables focus group meetings and Skiplevel meetings
Own communication event calendars for the VP
Support the preparation of presentations and team communications
- Anticipate potential conflicts (i.e. schedule issues critical meetings location issues) and raise to address/resolve in advance whenever possible
Collaborate with cross functional teams on key programs and events generating business reports on an adhoc basis
Partner to support team wellbeing activities and events
Support direct staff of VP on adhoc basis as needed
Coordinate travel arrangements including flights transportation lodging and prepare and submit expense reports
Organize and assist with online hybrid and inperson events and large team meetings (e.g. team dinners leadership off sites All Hands and training)
Manage team distribution lists and reporting structure changes on internal systems
Monitor and review team purchase orders and team expense reports prior to manager approval (and/or act as proxy approver when needed)
Support systems access location and IT needs for managers and new employees
Provide project and presentation support as needed
Responsible for ordering materials catering giveaways and supplies as needed
Qualifications :
Your Experience
7 years Executive Administrative Assistant experience supporting executives within the Technology sector a plus
Proficiency in Google Suite Concur Workday and Slack applications is preferred
Experience using Workday is preferred
Proven ability to always maintain a high level of integrity and confidentiality
Excellent writing and communication skills experience executing communications plans is preferred
Exceptional organization prioritization multitasking and time management skills
A proactive and assertive approach to managing tasks and responsibilities
Ability to solve problems and think quickly under pressure
Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization
Be comfortable working in a fastpaced deadline driven environment
Positive attitude and highly professional demeanor and a sense of humor are helpful
Additional Information :
The Team
Our People team at Palo Alto Networks works throughout the organization to enable...you guessed it people. Were one team driven to one mission statement. Each piece matters and within the people team you are focused on enabling our teams to resolve the worlds most challenging cybersecurity threats. You will be part of a growing passionate and dynamic team with an opportunity to work on challenging and exciting projects centered on what we believe is one of the most significant mission statements in the world.
Our Commitment
Were problem solvers that take risks and challenge cybersecuritys status quo. Its simple: we cant accomplish our mission without diverse teams innovating together.
We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need please contact us at .
Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace and all qualified applicants will receive consideration for employment without regard to age ancestry color family or medical care leave gender identity or expression genetic information marital status medical condition national origin physical or mental disability political affiliation protected veteran status race religion sex (including pregnancy) sexual orientation or other legally protected characteristics.
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
