Administration Manager - Yokogawa
Posted on :
15-01-2025
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1 Vacancy
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Job Description
Not just a job but a career
Yokogawa award winner for Best Asset Monitoring Technology and Best Digital Twin Technology at the HP Awards is a leading provider of industrial automation test and measurement information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition (bio)technology artificial intelligence industrial cybersecurity etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About the Team
Our 18000 employees work in over 60 countries with one corporate mission to coinnovate tomorrow. We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return we offer you great career opportunities to grow yourself in a truly global culture where respect value creation collaboration integrity and gratitude are highly valued and exhibited in everything we do.
Our 18000 employees work in over 60 countries with one corporate mission to coinnovate tomorrow. We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return we offer you great career opportunities to grow yourself in a truly global culture where respect value creation collaboration integrity and gratitude are highly valued and exhibited in everything we do.
Job Purpose:
The Admin Manager is responsible for overseeing and managing the administrative operations of the office ensuring the smooth and efficient functioning of daytoday administrative activities. This role involves supervising administrative staff coordinating office processes managing resources and supporting senior management with various organizational tasks. The Admin Manager is expected to maintain office efficiency ensure compliance with company policies and contribute to a positive working environment.
Key Responsibilities & Accountabilities
- Administrative Management:
- Oversee daily office operations ensuring that all administrative activities are carried out efficiently.
- Supervise administrative staff including office assistants clerks and support personnel providing guidance and leadership.
- Implement and maintain office procedures ensuring consistency and efficiency across all administrative functions.
- Resource & Facility Management:
- Ensure the office is wellstocked with necessary supplies and equipment managing inventory and procurement processes.
- Liaise with vendors and suppliers for officerelated needs such as office furniture equipment and maintenance services.
- Coordinate office maintenance repairs and health & safety compliances.
- Communication & Coordination:
- Act as a point of contact for internal and external communication ensuring timely and professional responses.
- Organize meetings appointments and travel arrangements for senior management or staff as required.
- Coordinate office events meetings and teambuilding activities to promote a positive work culture.
- Budget & Financial Management:
- Assist with budgeting for office operations and ensure that expenses are managed within allocated limits.
- Track office expenditures and prepare regular reports for management identifying areas for cost savings and improvement.
- HR Support:
- Assist in HRrelated tasks such as recruitment onboarding training and performance evaluations for administrative staff.
- Maintain accurate records of employee attendance leave and other HRrelated data.
- Compliance & Documentation:
- Ensure compliance with organizational policies legal regulations and safety standards.
- Maintain organized filing systems both digital and physical ensuring easy access to records and documents.
- Problem Solving & Continuous Improvement:
- Identify areas for process improvement and contribute to the development and implementation of new systems or tools to enhance administrative operations.
- Handle officerelated issues and resolve challenges promptly and professionally.
- Able to attend after work (after working hours) calls and assignments subject to their priorities.
Qualification and Experience
- Proven experience as an Admin Manager or similar role in an office environment.
- Excellent verbal and written communication abilities.
- Knowledge of office management systems and procedures.
- Ability to work independently and as part of a team.
- Familiarity with HR processes and financial budgeting.
- A bachelors degree in Business Administration or related field is preferred.
- 10 years of experience or more in Admin Dept or related fields.
Required Competencies / skills
- Strong organizational and leadership skills.
- Proficiency in office software (e.g. MS Office Suite etc.).
- Ability to manage multiple tasks and projects simultaneously.
- Strong problemsolving skills and attention to detail.
- Strong communication skills.
- Speaks Arabic & English fluently.
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse equitable and inclusive culture. We will actively recruit develop and promote people from a variety of backgrounds who differ in terms of experience knowledge thinking styles perspective cultural background and socioeconomic status. We will not discriminate based on race skin color age sex gender identity and expression sexual orientation religion belief political opinion nationality ethnicity place of origin disability family relations or any other circumstances. Yokogawa values differences and enables everyone to belong contribute succeed and demonstrate their full potential.
Are you being referred to one of our roles If so ask your connection at Yokogawa
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about our Employee Referral process!
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