Office and Administrative Services Coordinator

Purpose

Responsible for all administrative functions of the department: answering phones calendar management
scheduling travel managing correspondence and scheduling couriers processing expense reports
meeting/event planning creating or modifying business documents preparing presentations from source
materials handling teleconference and mobiledevice setups acting as a liaison for remote access issues.
Responsible for coordinating building/facility needs managing break rooms office supplies creating
general work orders and coordinating

Responsibilities

• Provides general administrative and office/building support. May provide back up support to higherlevel management as needed.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures Corporate Security and Privacy Rules Corporate Branding Guidelines and Copy Center procedures (if applicable).
• Interacts with highlevel executives and handles confidential or businesssensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
• Orders business cards stationery and other office and break room supplies.
• Uses and understands Microsoft Office Suite and other businessspecific software including the Corporate
• Travel Web site and employee performance management systems (as applicable).
• Coordinates new employee office setups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.
• Other duties as assigned e.g. monthly fire extinguishers & AED expiration checks

Qualifications :

• High School diploma or equivalent. Some college preferred.
• 1 years previous admin experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite Adobe Acrobat Visio or OrgPlus and OneNote or Outlook and understanding of business processes and requirements

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: 

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our shortterm incentive programs. 

Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives serving our community and embracing diversity and inclusion.  It is AbbVies policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race color religion national origin age sex (including pregnancy) physical or mental disability medical condition genetic information gender identity or expression sexual orientation marital status status as a protected veteran or any other legally protected group status.

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