Administrative Assistant ZR20152JOB

Schedule:

• Parttime flexible hours
  

Client Timezone: Eastern Time (ET)

Client Overview

Join a dynamic industrial coatings company at the forefront of protective solutions for critical infrastructure. Our client is a leader in applying cuttingedge epoxies polyureas and specialized coatings to a wide range of industrial applications. From safeguarding massive processing tanks to fortifying expansive roofing systems we re on a mission to protect and preserve vital industrial assets. As we expand our reach and tackle increasingly complex projects we re seeking a detailoriented professional to support our growth and help us secure new opportunities in this exciting field.

Job Description

Embark on an exciting journey as a Virtual Administrative Assistant in the thriving industrial coatings sector. This role offers a unique blend of market research business development and administrative support allowing you to play a pivotal part in the company s expansion. You ll be at the forefront of identifying lucrative project opportunities managing crucial communications and streamlining operations. This position provides an excellent opportunity to develop your skills in a rapidly evolving industry while working with stateoftheart coating technologies and contributing to the protection of critical infrastructure. If you re passionate about making a tangible impact and thrive in a dynamic environment this role offers the perfect platform to showcase your talents and grow your career.

Responsibilities

• Conduct daily monitoring of tender websites to uncover promising project opportunities in the industrial coatings realm
  
• Analyze and distill complex tender information into concise actionable summaries for management review
  
• Develop and refine criteria for filtering opportunities ensuring alignment with company capabilities and strategic goals
  
• Craft compelling social media content with a focus on LinkedIn to showcase completed projects and industry insights
  
• Manage and prioritize email communications ensuring timely responses and efficient information flow
  
• Coordinate and maintain an organized calendar scheduling appointments and setting reminders for critical deadlines
  
• Assist in travel arrangements for onsite project visits and client meetings
  
• Perform accurate data entry and maintain uptodate customer records and marketing lists
  
• Create polished reports and presentation templates to support business development efforts
  
• Contribute to the continuous improvement of administrative processes and procedures
  

• Exceptional attention to detail and analytical skills with the ability to extract key information from complex documents
  
• Outstanding written and verbal communication skills in English capable of crafting clear and concise summaries
  
• Proficiency in Microsoft Office suite and Google Workspace with the ability to quickly adapt to new software tools
  
• Demonstrated experience with social media management particularly LinkedIn and an understanding of B2B content strategies
  
• Selfmotivated with excellent time management skills and the ability to prioritize tasks effectively in a remote work environment
  
• Quick learner with a genuine interest in the industrial coatings industry and a desire to expand knowledge in this field
  
• Experience with tender websites bid processes or government contracting is highly advantageous
  
• Ability to work independently while maintaining strong communication with the team
  
• Flexibility to occasionally adjust working hours for team meetings and training sessions
  
• Associate s or Bachelor s degree in Business Administration Marketing or a related field is preferred but not required for candidates with relevant experience