IFA Unit Supervisor

*ONLY OPEN TO CURRENT FULLTIME ANNUALLY PAID PARKS EMPLOYEES*

* This vacancy is only open to 1) current permanent Parks employees serving in the Procurement Analyst civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title.

NYC Parks manages more than 30000 acres or 14% of the citys land encompassing more than 5000 individual properties. The Capital Division at NYC Parks is responsible for managing the design construction and administration of capital projects to expand improve and revitalize these public spaces. The Interfund Agreements (IFA) Unit plays a critical role in this process serving as a bridge between Human Resources and Capital Budget functions by ensuring the accuracy of project charges and managing the IFA budget which funds City staff who work on capital projects. The unit also serves as a liaison on these matters to the NYC Office of Management and Budget (OMB) which authorizes spending for all City agencies.

Major Responsibilities

Under general direction from the Director of Capital Budget with latitude for independent initiative and judgment oversee the Interfund Agreements (IFA) Unit which manages and tracks IFA budgets for all IFAfunded positions and capital projects at NYC Parks.
Serve as the primary liaison between NYC Parks the NYC Office of Management and Budget (OMB) and all other City agencies/entities on all IFArelated matters.
Compile data from Financial Management System (FMS) CityTime Unifier and other programs and databases to prepare reports. Continuously monitor commitments liquidations inhouse design and inhouse supervision forecasts and adjustments projects and schedules as they relate to IFA.
Develop training for direct IFA staff and their supervisors. Educate NYC Parks staff on their roles and responsibilities in charging IFA and monitoring IFA budgets as it relates to project management best practices.
Oversee the development of standard operating procedures for IFA Unit staff and the maintenance all other IFArelated documentation.
Ensure that the Agency meets its financial targets for IFA. Identify areas for improvement and recommend and implement solutions.
Work closely with Human Resources staff to ensure that all IFA staff are classified correctly in CityTime and FMS and that NYC Parks maintains an appropriate ratio of IFA direct to indirect staff.
Regularly review all projects and phases in CityTime to ensure timely activations and deactivations.
Prepare submission documents for OMB and City Comptroller review. Actively work to ensure that approvals are received in a timely manner.
Assist the Director of Capital Budget and Chief of Capital Fiscal Management with special projects.
Provide excellent customer support to all NYC Parks staff on budgetrelated matters.

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 702467.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN and Job ID# 702467 on your cover letter and resume.

Work Location: Olmsted Center Queens

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams Department of Citywide Administrative Services (nyc.gov)

PROCUREMENT ANALYST 12158

Qualifications :

1. A baccalaureate degree from an accredited college and six months of satisfactory fulltime professional experience in procurement of goods services construction or constructionrelated services or professional technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college and 18 months of satisfactory fulltime professional experience as described in 1 above; or
3. A fouryear high school diploma or its educational equivalent and two and onehalf years of satisfactory full time professional experience as described in 1 above; or
4. A combination of education and/or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 1 above.
To be eligible for placement in Assignment Level III individuals must have after meeting the minimum requirements either one year served at Assignment Level II or two additional years of the experience described in 1 above at least one year of which must have been supervisory or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime