Outdoor Afro - Program Coordinator
Outdoor Afro - Program Coordinator
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1-3years
$ $ 60000 - 65000
1 Vacancy
Job Description
This is a remote position.
Title: Program Coordinator
Type: FullTime NonExempt
Location: Remote (U.S.based)
Salary: $60000 $65000 annually plus benefits
Application Window: Open until filled
ABOUT OUTDOOR AFRO
THE IDEAL CANDIDATE
PRIMARY PURPOSE OF POSITION
POSITION RESPONSIBILITIES
Program Administrative Support
- Manage email inboxes scheduling and calendar coordination for the CPIO.
- Assist with scheduling intake appointments and provide administrative followup including setting up Zoom links and updating calendars.
- Support volunteer coordination efforts including recruitment orientation scheduling for administrative tasks and event support.
- Triage and respond to volunteer support tickets in a timely and professional manner.
- Draft and send email mail and social media communications on behalf of the Program Team.
- Respond timely to emails and support requests (via ticketing system) from the Program Team and Outdoor Afro staff.
- Track program deliverables deadlines and pending action items.
- Process invoices payments and reimbursements for programrelated expenses.
- Provide logistical support for monthly volunteer calls and team meetings.
- Coordinate with external vendors Swim Outfitters travel companies and event venues for program logistics.
Event Administrative Support
- Provide logistical support for Outdoor Afro s program events including volunteer meetings fundraising events and community outreach activities.
- Assist with event coordination tasks such as catering A/V setup attendance tracking and material preparation.
- Ensure proper greeting and accommodations for event attendees and assist with event wrapup and cleanup.
- Assist with onsite and offsite program outreach and fundraising events which may occasionally take place outside of regular work hours.
- Support onsite and offsite events including packing shipping setup and travel arrangements for staff and volunteers.
Requirements
- One to three years of solid experience providing administrative support including managing highvolume email correspondence and calendar scheduling.
- Experience writing business letters memos and professional emails is a must.
- High School diploma GED or equivalent college degree preferred.
- Experience using Microsoft Office Suite (Word Excel Outlook PowerPoint). BasicIntermediate proficiency in Microsoft Excel including the ability to format spreadsheets enter data accurately is required.
- Strong proficiency in Google Suite (Docs Sheets Calendar Gmail Drive Forms).
- Excellent written and verbal communication skills.
- Strong ability to multitask prioritize tasks and meet deadlines efficiently.
- Strong attention to detail and accuracy in scheduling documentation and communication.
- Ability to interact in a professional and supportive manner with diverse cultural and economic backgrounds.
- Strong customer service skills with the ability to communicate effectively remain calm under pressure and provide a positive experience.
- Professional demeanor and strong interpersonal skills ability to work well and communicate clearly with team members volunteers and external partners.
- Ability and willingness to occasionally travel to various locations.
- Ability to work during core working hours aligned to Pacific Time with occasional evening and weekend work as needed.
- Must possess and provide proof of a valid driver s license and clean driving record.
CORE COMPETENCIES
- Project & Event Management Effectively plans organizes and manages multiple projects and events ensuring that tasks are completed on time and within budget. Coordinates logistics manages vendors and ensures smooth execution of both virtual and inperson events.
- Tech Savviness & Digital Literacy Demonstrates proficiency with digital tools databases and communication platforms to support program coordination. Comfortable using CRM software event management tools and online collaboration platforms to streamline workflows.
- Collaboration & Teamwork Works well within a team environment fostering a spirit of cooperation and mutual respect. Engages with colleagues volunteers and external partners to achieve shared goals while maintaining clear and professional communication.
- Initiative ProblemSolving & Adaptability Takes proactive steps to identify and complete tasks independently. Anticipates needs adapts to changing priorities and applies creative problemsolving skills to overcome challenges.
- Attention to Detail & Data Management Maintains a high level of accuracy in scheduling documentation and communications. Ensures that records reports and program deliverables are wellorganized and up to date using data to inform decisionmaking.
- Cultural Competency & Customer Service Demonstrates an understanding of diverse backgrounds and economic experiences. Communicates effectively and professionally with all stakeholders fostering a supportive environment.
PHYSICAL DEMANDS
COMPENSATION
Benefits
- Medical Insurance
- Vision & Dental Insurance.
- Life ShortTerm & LongTerm Disability Insurance.
- Paid Time Off (PTO).
- 401(k) Plan with Employer Match.
- EmployerSponsored Health FSA Contribution Up to $500 match for eligible healthcare expenses.
- Dependent Care FSA Set aside pretax dollars for eligible childcare expenses
- Commuter Benefits Use pretax dollars for transit expenses.
- Gym/Fitness Reimbursement Up to $250 annually for gym or health memberships (taxable benefit).
- Mental Health Reimbursement Up to $250 annually for qualifying mental health services (taxable benefit).
Additional Perks
- Employer covers 50% of dependent premiums.
- Access to a collaborative missiondriven team.
- Opportunities for professional development and growth.
- At Outdoor Afro we value worklife balance and strive to create an inclusive and supportive work environment. If you re passionate about making an impact and joining a team that prioritizes community and wellness we d love to hear from you!
TO APPLY
One to three years of solid experience providing administrative support, including managing high-volume email correspondence and calendar scheduling. Experience writing business letters, memos, and professional emails, is a must. High School diploma, GED or equivalent, college degree preferred. Experience using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Basic-Intermediate proficiency in Microsoft Excel, including the ability to format spreadsheets, enter data accurately, is required. Strong proficiency in Google Suite (Docs, Sheets, Calendar, Gmail, Drive, Forms). Excellent written and verbal communication skills. Strong ability to multi-task, prioritize tasks, and meet deadlines efficiently. Strong attention to detail and accuracy in scheduling, documentation, and communication. Ability to interact in a professional and supportive manner with diverse cultural and economic backgrounds. Strong customer service skills, with the ability to communicate effectively, remain calm under pressure, and provide a positive experience. Professional demeanor and strong interpersonal skills ability to work well and communicate clearly with team members, volunteers, and external partners. Ability and willingness to occasionally travel to various locations. Ability to work during core working hours aligned to Pacific Time, with occasional evening and weekend work as needed. Must possess and provide proof of a valid driver s license and clean driving record. CORE COMPETENCIES Project & Event Management Effectively plans, organizes, and manages multiple projects and events, ensuring that tasks are completed on time and within budget. Coordinates logistics, manages vendors, and ensures smooth execution of both virtual and in-person events. Tech Savviness & Digital Literacy Demonstrates proficiency with digital tools, databases, and communication platforms to support program coordination. Comfortable using CRM software, event management tools, and online collaboration platforms to streamline workflows. Collaboration & Teamwork Works well within a team environment, fostering a spirit of cooperation and mutual respect. Engages with colleagues, volunteers, and external partners to achieve shared goals while maintaining clear and professional communication. Initiative, Problem-Solving & Adaptability Takes proactive steps to identify and complete tasks independently. Anticipates needs, adapts to changing priorities, and applies creative problem-solving skills to overcome challenges. Attention to Detail & Data Management Maintains a high level of accuracy in scheduling, documentation, and communications. Ensures that records, reports, and program deliverables are well-organized and up to date, using data to inform decision-making. Cultural Competency & Customer Service Demonstrates an understanding of diverse backgrounds and economic experiences. Communicates effectively and professionally with all stakeholders, fostering a supportive environment. PHYSICAL DEMANDS While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, talk, or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. COMPENSATION Base salary range of $60,000 to $65,000 annually, commensurate with experience.
Education
High School diploma, Bachelor's degree preferred.
Employment Type
Full Time
Company Industry
Civic and Social Organizations / Non-profit Organizations / Community Services
