Operational Manager - 697307
Operational Manager - 697307
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Salary Not Disclosed
1 Vacancy
Job Description
*DCWP is currently hiring for this position either on a provisional basis or through the 55a program. *
The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses more than 45000 businesses in more than 40 industries and enforces key consumer protection licensing and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources and by helping to resolve complaints DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. Through its community outreach and the work of its offices of Financial Empowerment and Labor Policy & Standards DCWP empowers consumers and working families by providing the tools and resources they need to educate consumers and to achieve financial health and worklife balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York Citys communities. For more information about DCWP and its work call 311 or visit DCWP at nyc.gov/dcwp or on its social media sites Twitter Facebook Instagram and YouTube.
The Administration division is seeking a highly skilled Operational Manager / Administrative Space Analyst to join our team and provide critical support in the review and analysis of human service contracts and invoices. In this role you will be responsible for managing the invoice review process supporting fiscal operations and ensuring timely and accurate processing of financial documentation. This position is essential in maintaining strong relationships with various City agencies communitybased organizations and other external stakeholders.
Key responsibilities include but are not limited to:
Review analyze and validate human service contracts and corresponding invoices to ensure they meet all relevant policies guidelines and compliance standards. Investigate any
discrepancies errors or missing documentation and resolve issues promptly to ensure accuracy and timely processing of payments.
Assist in the development and maintenance of an organized and comprehensive invoice tracking system. Ensure all invoices are properly documented monitored and processed within required timelines maintaining full transparency and accountability.
Serve as the primary point of contact for City agencies communitybased organizations and other external stakeholders regarding invoice and contractrelated matters. Build and maintain positive effective relationships to facilitate smooth operations and prompt issue resolution.
Maintain update and manage tracking systems for all fiscal activities including budgets expenditures and financial records related to human service contracts. Ensure that all records are current accurate and easily accessible.
Provide oversight for ongoing contracts and procurement processes ensuring that timelines are met and all activities comply with established policies. Monitor the status of procurements and assist in the timely execution of contracts.
Develop and manage project work plans timelines milestones and deliverables. Monitor progress track performance against deadlines and ensure that tasks are completed as scheduled. Provide regular updates and detailed reports to senior management on project status and outcomes.
Prepare clear concise and accurate correspondence reports and other documents for both internal and external stakeholders. Ensure that all communications are professional complete and meet organizational standards.
Provide essential administrative support to the division including the preparation and organization of necessary documents reports and communications. Assist in the coordination and execution of divisionrelated activities.
the coordination of transportation for items being sent to and from the warehouse. Ensure that all items are tracked delivered and received according to established procedures. Maintain the organization and inventory of the supply room ensuring that reports are updated regularly.
Manage the receipt storage and distribution of supplies and equipment to DCWP divisions. Collaborate with internal teams to ensure that supplies are consistently stocked and available to meet operational needs.
ADMINISTRATIVE SPACE ANALYST ( 1003D
Qualifications :
1. A baccalaureate degree from an accredited college or university and five years of fulltime paid experience requiring general knowledge of construction and construction costs electronic data processing equipment telephone communications systems building standards and leasing procedures in the evaluation and layout of space in office buildings garages and other structures used for commercial and industrial purposes at least two years of which shall have been of a supervisory nature; or
2. High school graduation or evidence of having passed an examination for a high school equivalency diploma or the U.S. Armed Forces G.E.D. certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate plus nine years of fulltime paid experience as described in (1) above at least two years of which shall have been of a supervisory nature; or
3. A satisfactory equivalent. However all candidates must be high school graduates or possess the equivalent as described in (2) above and must have at least two years of supervisory experience as described in (1) above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
