Warehouse Operations Co-ordinator
Warehouse Operations Co-ordinator
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1-3years
USD USD 65000 - 70000
1 Vacancy
Job Description
PURPOSE OF THE JOB
To execute sales orders efficiently assigned to warehouses by organizing shipment details coordinating trucking preparing necessary documents (including packing slips) and ensuring all aspects of the order are completed to meet customer requirements. All activities must be accurately reported in the system for tracking and documentation purposes.
Inventory Management
Maintain balanced inventory levels with optimal rotation to ensure product freshness and availability.
Adhere to priority guidelines to fulfill sales allocations efficiently and on time.
Monitor inventory issues and proactively seek solutions for any products requiring attention ensuring minimal disruption to operations.
Shipping and delivery performance
Coordinate sales shipments by ensuring timely delivery of accurate information and instructions.
Coordinate with Logistics Team to track products throughout the shipping process until delivery is completed.
Report any issues that may impact the customer to the Sales and Logistics Managers to ensuring prompt resolution.
Inbound shipment tracking
Continuously track shipments from growers as they arrive at controlled warehouses.
Provide regular updates on product availability to ensure accurate inventory management and timely order fulfillment.
Requesting ReExport Documents from USDA Phytos on behalf of customers.
Packing services
Organize and oversee packing and repacking services ensuring all required materials staff process line layouts and settings are in place.
Monitor timings and agreed rates for repacking services to ensure compliance.
Report any anomalies promptly and follow up to ensure corrective actions are taken for future control.
Balance the results and provide justifications for any products that are out of specifications.
Service Invoices
Monitor and control all charges made by the warehouse ensuring that each charge is linked to a traceable lot.
Provide detailed charge information to the Manager and Accounting departments.
Address any discrepancies by managing necessary debit or credit notes and ensuring proper documentation.
Coordinate QC of inbound and stock With Quality Manager
Coordinate the necessary fruit inspections according to QC parameters ensuring they are completed before the product is shipped
Requirements
KEY COMPETENCIES (KNOWLEDGE AND SKILLS)
Functional/Technical
- Computer literacy: Proficient in MS Office (Excel Word PowerPoint) with experience in database and ERP systems.
- Experience in Famous Software system Optional
- Ability to provide efficient support to the operations manager and sales team in daily activities.
- Strong understanding of the sales process from order receipt to delivery ensuring smooth coordination across all stages.
- Good understanding of the fruit industry.
- Basic experience with market research to support decisionmaking and strategic planning..
Leadership/Behavioral
- Excellent communication skills; verbal and written.
- Excellent planning and organizational skills.
- Strong analytical and problemsolving skills.
- Ability to work under pressure.
- Detail and results orientated.
- Ability to work as part of a team
- Excellent time management
KEY COMPETENCIES (KNOWLEDGE AND SKILLS) Functional/Technical Computer literacy: Proficient in MS Office (Excel, Word, PowerPoint), with experience in database and ERP systems. Experience in Famous Software system -Optional Ability to provide efficient support to the operations manager and sales team in daily activities. Strong understanding of the sales process from order receipt to delivery, ensuring smooth coordination across all stages. Good understanding of the fruit industry. Basic experience with market research to support decision-making and strategic planning.. Leadership/Behavioral Excellent communication skills; verbal and written. Excellent planning and organizational skills. Strong analytical and problem-solving skills. Ability to work under pressure. Detail and results orientated. Ability to work as part of a team Excellent time management
Employment Type
Full Time
