Senior Accounts Payable Specialist

Primary Function of Position:

The Senior Accounts Payable Specialist ensures the accuracy of accounts payable reports maintains accurate backup documents and guarantees that all unpaid invoices are processed in a timely and efficient manner. SAP and Coupa will be the tools used to process invoices and generate reports.

The Senior Accounts Payable Specialist will play a key role in process improvements

Roles and Responsibilities:

• Process and monitor incoming invoice flows from suppliers via the different invoicing channels for European entities
• Ensure compliance with internal policies and procedures as well as external regulations.
• Responsible for proper preparation and timely execution of payment runs to vendors.
• Support any necessary manual payments by ensuring appropriate documentation is completed and initiating wire transfer payments in the online banking system.
• Act as a liaison with critical vendors to maintain good working relationships.
• Participate to the monthly closing activities.
• Support in GL accounts and prepayment reconciliations as necessary.
• Provide supporting documents for internal/external audit on request.
• Resolve payment issues in a timely manner by partnering with indirect procurement.
• Resolve escalated vendors complaints or queries and manage these to completion within turnaround time.
• Collaborate with Procurement to update vendor Master Data maintenance such as payment terms bank information etc.
• Play a major part in continuous improvement projects performing special or ad hoc assignments that may be assigned.
• Support the creation and improvement of working instructions and desktop procedures to process vendor invoices correctly and efficiently.
• Prepare timely ProcuretoPay Reports (such as Vendor Aging list Payment analysis PO and accrual reports) and use them to resolve issues and optimize processes.
• Lead regular meetings with Business and Functional Owners to align on vendor invoices received booked and paid resolve any issues and support where necessary on any aspects involving the ProcuretoPay cycle.
• Collaborate effectively with Procurement Accounting and FP&A teams.
• Assess and deliver any necessary trainings collaborating with Procurement to the business and functional owners on improving the understanding of the Procure toPay process and the role of Accounts Payable

Qualifications :

Required Knowledge Skills and Experience:

• 5 to 10 years of experience in AP ideally in shared service center with high volume.
• Strong expertise and knowledge in SAP COUPA and EXCEL
• Knowledge of standard accounts payable policies procedures and regulations.
• Understanding of accounting and VAT rules
• Team player personality with good interpersonal skills and serviceoriented mentality.
• Ability to work both independently and as a part of a team.
• Solution oriented with ability to resolve issues at the root causes demonstrate results over time.
• Ability to manage multiple stakeholders penchant for bringing new ideas and looking for continuous improvements.
• Excellent organizational skills ability to juggle with / prioritize multiple activities.
• Able to provide appropriate technical and inquiry support to internal customers.
• Good communication and problemsolving skills
• Proficiency in English and in German/ French

Additional Information :

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees and prohibit discrimination and harassment of any type without regard to race sex pregnancy sexual orientation gender identity national origin color age religion protected veteran or disability status genetic information or any other status protected under federal state or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Remote Work :

No

Employment Type :

Fulltime