Administrator Office Manager
Administrator Office Manager
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4-5years
15 - 20
1 Vacancy
Job Description
A Progressive organization based in Sandton specializing in ERP systems and debit order collections. They are dedicated to offering superior business solutions to their diverse client base. They are currently seek a talented and detailoriented Administrator & Office Manager to support the daytoday operations. The successful candidate will initially be employed on a threemonth contract with the potential for permanent appointment based on performance and the achievement of set KPIs.
1. Client Relations
Client Management
Vet new client applications and prepare relevant service agreements
Maintain comprehensive uptodate client files
Upload all client documentation to DocFox and follow risk assessment reporting and execute updates mandates by FIC
Client Services
Process client cancellations and update client records as needed
2. Financial Administration & Debt Management
Administration
Record SOP s provide SOP training update and manage SOP repository ensure review intervals are complete and recorded
Debt Management
Follow up on outstanding accounts and establish payment arrangements
Financial Administration
Allocate EFT payments from bank statements to client accounts
Prepare and submit weekly and monthly statements to clients
Banking Activities
Perform account verifications and beneficiary setups
Maintain account names
Maintain account retainer balances
3. Sales & Order Fulfillment
Sales Support
Conduct ten (10) cold calls per day to schedule introduction meetings / update datasbase
Order Processing
Manage hardware orders including client invoicing and supplier coordination
Perform quality checks and arrange courier services
4. Inventory Management
Oversee stock control and maintain accurate records
5. Human Resources
Post job positions when required / work with recruiters
Conduct initial interviews with shortlisted candidates
Manage leave records monitor attendance and issue warnings as directed by management
Maintain training records organise training sessions
6. Reporting & Compliance
Reporting
Compile and submit weekly and monthly activity reports to management
Compliance
Maintain a FICcompliant reporting system and file necessary reports
7. Office Management & Executive Assistance
Executive Assistance
Manage the Managing Director s calls messages and schedule
Coordinate and schedule meetings and appointments
Office Management
Organize and maintain company documentation
Ensure a tidy wellstocked office environment
Collaborate with vendors and service providers as needed
Requirements
Education & Experience
Minimum of five (5) years working experience
Prior bookkeeping experience is advantageous
Technical Proficiencies
Intermediatelevel proficiency in Excel and Word
Familiarity with basic accounting principles
Competence in filing and document management
Soft Skills
Excellent timemanagement and organizational abilities
Strong interpersonal and communication skills
Goaloriented with proven problemsolving capabilities
Positive trustworthy and selfmotivated outlook
Additional Requirements
Valid driver s license and reliable personal transport
Benefits
Performance Bonus: R2000 (weekly performancebased)
Employment Type: ThreeMonth Contract (with potential for permanent placement)
Working Hours
Monday to Thursday: 8:00 AM 5:00 PM
Friday: 8:00 AM 4:00 PM
Education & Experience Minimum of five (5) years working experience Prior bookkeeping experience is advantageous Technical Proficiencies Intermediate-level proficiency in Excel and Word Familiarity with basic accounting principles Competence in filing and document management Soft Skills Excellent time-management and organizational abilities Strong interpersonal and communication skills Goal-oriented with proven problem-solving capabilities Positive, trustworthy, and self-motivated outlook Additional Requirements Valid driver s license and reliable personal transport
Education
Minimum of five (5) years working experience Prior bookkeeping experience is advantageous Matric Good Credit History/score
Employment Type
Full Time
