Director of Executive Support
Director of Executive Support
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Job Description
About Unity Works Talent:
Unity Works Talent is a leading staffing and recruiting agency dedicated to connecting talented individuals with top companies. Our mission is to support both individuals and businesses in reaching their full potential through exceptional talent solutions and continuous learning.
We are seeking a dedicated and experienced Director of Executive Support to provide highlevel administrative and strategic support to our client an Executive Director of a nonprofit that aims to arm individuals in the community with tools to thrive. This role requires exceptional organizational communication and leadership skills as well as the ability to manage office operations oversee projects and collaborate with Clevel executives. The ideal candidate will be a proactive resourceful and detailoriented professional who thrives in a fastpaced environment and is comfortable navigating highprofile and highstakes situations.
Key Responsibilities
Executive Support
- Oversee manage and creation of complex calendars schedules and travel arrangements for the Executive Director/CEO and senior staff.
- Prepare agendas correspondence creation facilitate meetings and track followups to ensure organizational priorities are achieved.
- Handle confidential correspondence with discretion ensuring timely and accurate communication with internal and external stakeholders.
- Event planning and preparation of the Executive team.
Strategic Research and Analysis
- Conduct indepth research and compile comprehensive reports on industry trends competitive insights and strategic opportunities.
- Synthesize information to provide actionable recommendations for decisionmaking processes.
- Support the development of presentations proposals and highlevel documentation with precision and professionalism.
Project and Office Management
- Lead the planning and execution of key organizational projects ensuring alignment with goals and timelines.
- Manage office operations including procurement recordkeeping and creating a productive workplace environment.
- Develop and implement efficient systems for tracking and monitoring progress across multiple projects.
Networking and Relationship Building
- Serve as a trusted liaison between the Executive Director/CEO and key stakeholders including board members clients and industry leaders.
- Foster and maintain professional relationships that enhance the organizations profile and opportunities.
- Handle media engagements and interactions with highprofile individuals with tact and professionalism.
Team and Event Coordination
- Organize and oversee organizational events meetings and conferences managing all logistics and materials.
- Provide mentorship and leadership to administrative staff fostering a collaborative and highperforming team environment.
- Ensure smooth coordination and communication across all levels of the organization.
Qualifications Experience
- Masters Degree required or Bachelors Degree with 5 yrs experience.
- Experience in a seniorlevel executive support or administrative leadership role.
- Demonstrated success in supporting Clevel executives in a dynamic and highpressure environment.
- Strong experience in managing highprofile relationships and sensitive information.
Skills
- Exceptional written and verbal communication skills with the ability to produce professional polished materials.
- Advanced organizational and multitasking abilities ensuring efficiency and precision in a fastpaced setting.
- Strong research and analytical skills with the ability to synthesize data into actionable strategies.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) Canva and CRM platforms.
- Adept at problemsolving critical thinking and navigating ambiguous situations.
Personal Attributes
- Growthoriented mindset with a commitment to continuous learning and professional development.
- Personable and approachable with excellent interpersonal skills for fostering strong relationships.
- Proactive resourceful and capable of taking initiative to address challenges effectively.
- Discreet and trustworthy with the ability to handle confidential and sensitive information.
Additional Requirements
- Must be able to travel.
- Ability to relocate to Miami FL before starting work.
- Availability for occasional evening or weekend engagements.
- Ability to handle celebrity media and attention.
Work Environment
The Director of Executive Support operates in a professional office environment balancing daytoday operations with strategic initiatives. The role involves occasional travel and requires adaptability to shifting priorities highprofile interactions and irregular hours.
If you are a strategic thinker and polished professional with a proven ability to manage executive operations and relationships at the highest levels we encourage you to apply for this impactful leadership role.
Employment Type
Full Time
