Receptionist amp Events Administrator
Receptionist amp Events Administrator
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Job Description
WHO WE ARE:
Great Events by Great People.
We are CloserStill. We run more than 100 marketleading B2B events and gatherings focused on the Business Technologies Healthcare and Future Transport and Infrastructure sectors.
We are committed to excellence and innovation in our business operations and in our brands. Resulting in widespread recognition including numerous accolades and prestigious awards for our events like the London Vet Show and Learning Technologies to Tech Show and DevLearn we were honoured to have been named in The Sunday Times Top 100 Best Companies to work for three consecutive years from 2018 to 2020.
But we are nothing without our CloserStillians. We are committed to building an environment for our workforce to excel.
WHO WE ARE LOOKING FOR:
Someone to provide administrative support to the Office Manager sales and occasionally marketing dept. Assist in accounts upkeep keeping accurate databases and sales ledgers as well as daytoday administrative tasks. To answer calls into switchboard and general reception duties. Be part of the front facing team of CloserStill.
About you: You will be a team player and someone who wants to get to know every area of the business. You will be organised and able to multi task at a high speed level. You will want to learn every aspect of the events business and bring energy and innovation to this role.
THE ROLE:
You will be trained in any areas needed. You will be encouraged to develop on a daily basis. You will be given all the tools needed to make you a success.
Main Duties:
- Control incoming/outgoing mail
- Answering the switchboard
- Greet and provide general support to visitors
- To become fully conversant with our CRM system act as a help desk for users
- Checking and approve opportunities in Salesforce
- To be the point of contact between accounts sales and data departments
- To build and maintain strong relationships with colleagues
- Arrange onsite rebook process and coordinate rebook packs
- To assist in managing the Sales office onsite reporting all sales accurately and efficiently
- To send confirmation letters to clients weekly confirming their exhibitor details
- Ensuring figures balance between our CRM system and the company reports
- Order and distribute stationery & supplies to all departments
- Assisting with office facilities duties
- Managing office calendars
- Adhoc tasks
Skills Required:
- Excellent IT skills (Excel/Word/Outlook)
- Strong numerical skills
- Salesforce knowledge (helpful but not essential)
- Trustworthy with attention to detail
- Team player
- Patient and calm under pressure
- Ability to multitask and prioritise
- Good communication skills
- Personal flexibility this post requires attending onsite exhibitions at various venues mainly in the UK and some overseas
We do not offer sponsorship for this role
ABOUT YOU:
You will be a team player and someone who wants to get to know every area of the business. You will be organised and able to multi task at a high speed level. You will want to learn every aspect of the events business and bring energy and innovation to this role.
CloserStill Media reserves the right to request a DBS or credit check should the role require it.
DIVERSITY AND INCLUSION:
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.
We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age ethnicity religion or beliefs sexual orientation gender identity family or parental status or disability status.
Employment Type
Full Time
