Cost Control Invoice Specialist

*9/80 Schedule with every other Friday off!* 

The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required. 

Responsibilities 

The Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for: 

• Manage invoices received and service entries and routed through the SAP payment processes audit and verify invoices including verifying invoice details approval signatures and appropriate cost codes.
• Route invoices to appropriate invoice reviewer or approver as needed. 
• Assist invoice reviewers / approvers with invoice processing issues. 
• Effectively communicate with Business Partners Supply Chain Professionals & Suppliers in the areas of POs OLAs invoice processing eCommerce enablement vendor master master data etc. (Invoice Specialist does).
• Develop working knowledge of agreements and contracts as well as provide rate validation for them. 
• Complete invoice reconciliation audits with vendors as assigned.
• Complete rejection and resubmission monitoring; provide guidance to vendors where required. 
• Address general vendor and internal queries. 
• Monitor invoices in header error.
• If requested train team and new employees on process. 
• Provide ConocoPhillips errors resolution on invoices. 
• Lead internal training sessions for invoice reviewers and approvers.
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure ontime payments.
• Participate in team meetings. 
• Address special projects as requested.
• Monitor COP Invoicing and Actian enablement on new vendors setup.
• Effectively communicate instructions to vendor on new electronic enablement process. 
• Resolve GR/IR POs ERS and Invoicing Plan and Invoice payment status inquires.

Qualifications :

Basic/Required  

• Bachelors Degree and/or equivalent experience 
• Proven management and staff leadership skills 
• 3 years experience on major capital projects in Oil & Gas Refinery or Petrochemical environments in assignments of increasing responsibility complexity and scale. 
• SAP experience preferred 
• Excellent Customer Service Skills 
• Ability to work autonomously in a client focus team environment 
• High attention to detail 
• Strong verbal and written communication skills 
• Strong time management skills 

Preferred Skills: 

• BS Degree in Construction Management Engineering or other appropriate field or equivalent experience. 
• Knowledge of proprietary computer software systems used for project management tracking controlling and reporting (SAP PIMS Other) 
• Demonstrated ability for development of reports for and presentations to management. 
• Knowledge Skills and Other Requirements 
• Bachelors Degree 
• 35 years experience related to Accounts Payable Contracts Finance or related field 
• Excel spreadsheet intermediate to advanced 

Additional Information :

• All duties will be performed in accordance with our clients HSE policies and SPIRIT values. 
• Willing and able to travel 25% of the time. 
• This Role will be based in Anchorage. 

*Onsite presence and requirements may change depending on our clients needs.

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects worklife balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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All your information will be kept confidential according to EEO guidelines.

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