Receiving Clerk

Roles and responsibilities

• Strictly adhere to Central Purchasing and Inventory system Purchasing procedures.
• Check that a Purchasing Order has been raised on Inventory system by departments before any goods are received.
• Ensure that a credit note is received before any supply is returned to the supplier and that such credit note is documented.
• Ensure that the relevant department is informed when goods are received and need collecting.
• Ensure that invoices with the invoice verify log are sent to the accounts department on a daily
• basis.
• Ensure that the invoice prices reconcile with the purchase orders.
• Ensure that delivery vehicles are properly organized to allow the free flow of traffic in the loading bay.
• Report any discrepancies of goods against Purchase Order.
• Raise paperwork for notice of error collection.
• Raise paperwork for goods received without an invoice.
• Assist in ensuring that all items are efficiently received in the loading bay and checked against purchase order/requisitions.
• Carry out bottling duties on a daily basis.
• Liaise with the Chief Steward to maintain a clean and tidy loading bay area.
• Assist in covering Saturdays as required.
• Carry out checks on food and van temperatures.
• Ensure that food and perishable items are delivered promptly to the appropriate department.
• Provide assistance to managers regarding the ordering of items and Inventory system queries as required.
• Ensure security of store room areas is maintained.
• Be flexible in assisting colleagues with tasks.
• General Procurement
• Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.
• Receive and stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department.
• Verify and track received inventory and complete inventory reports and logs.
• Reconcile shipping invoices and receiving reports to ensure count accuracy.
• Lock and unlock secure merchandise storage areas.
• Office - Stocking/Receiving
• Receive, store, ship, and deliver incoming and outgoing department packages and mail.
• Shipping and Receiving
• Secure the receiving room and its contents, ensuring safekeeping of packages.
• Follow all national, state, and local hazardous material shipping guidelines and regulations.
• Verify quantity and condition of packages upon receipt prior to delivery to guest.
• Maintain accurate tracking system on all shipping and receiving transactions, including receiving guest signatures for received packages.
• Ship all out-going mail and packages.
• Identify received product and delivery recipient and determine channeling and preference of distribution.
• Communicate with proper management regarding any loss or damage with packages.
• Communicate with guest regarding received packages, including following up with the recipient.

Desired candidate profile

English level:

Speaking and understanding, reading and writing

Education

Bachelor’s Degree in Finance, Accounting or any other related field preferred.

Experience

Minimum 1-year experience in Receiving Department in 5 Star Hotel

Others

High level of IT understanding.
Ability to use Microsoft package efficiently
All employees have a vital role in the risk management program so as to identify the associated risk in their work area which in line also with their job description and to eliminate where possible, if not by applying control measure reduce / minimize the risk level as low as reasonably practicable.
Familiarize, understand, co-operate and comply with OSH policies, procedures with respect to any instructions and/or actions taken by the management to protect their health and safety and/or comply with OSH requirements which are relevant to their workplace.
Report to their immediate supervisor any situation which they have reason to believe could present a hazard and which they cannot themselves correct.
Make proper use of all safety devices and PPE provided and ensure they are maintained in proper working order.
Attend applicable OSH training that is required in the Training Need Analysis.
Actively participate in consultation and communication of OSH matters
Report all OSH incidents and work-related injuries.
Not intentionally or recklessly interfere with or misuse anything e.g. safety signage, protective barriers etc. provided at the workplace in the interest of health, safety and welfare.