Admin Business Partner COO

Hey gday mabuhay kia ora hallo vtejte!

Thanks for stopping by. We know job hunting can be a little time consuming and youre probably keen to find out whats on offer so well get straight to the point.

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and coworking spaces in Brisbane Perth and Adelaide. The ideal location for this position is Sydney considering the working location of the COO and the occasional requirement for inperson meetings and tasks.

About the role

This role will report to the COOs Leadership Operations (Chief of Staff) and partner closely with the COOs operational support team as well as partnering with the CEOs team to ensure there is effective and impactful support.

In this role youll need to react quickly to urgent tasks and youll work with speed to liaise with internal and external stakeholders to get things done. This role requires someone who can operate with pace high degrees of confidentiality and someone who can truly make the complex simple by knowing who and when to engage with at any one time. Our founders are across the whole Canva organisation so this role will require significant prioritisation. Its essential to foster strong collaboration within the operations team to ensure that the COO can perform at his best.

What youd be doing in this role

Were looking for a digital native highly organised and proactive organisational powerhouse to support the COO in maximising his time and impact. Were looking for someone whos the ultimate problem solver and constantly finding ways to do things better and faster in particular leveraging AI as much as possible. In this role youll manage a high volume of meeting requests optimise the calendar for strategic priorities and act as a key connector between stakeholders.

At the moment this role is focused on:

• Master the DaytoDay: Youll be making sure that the COOs time is spent in the most impactful areas by triaging a large volume of meeting requests and helping ensure the calendar is managed effectively allowing them to focus on key strategic priorities.
• Be the Ultimate Connector: Youll build rocksolid relationships with key stakeholders inside and outside the company becoming the bridge that ensures seamless communication and visibility between the team and the broader business.
• Nailing Meeting Prep: Youll prepare for meetings by coordinating and assisting in building any materials and research designing decks and supporting the creation of visual communication for critical company information. 
• Plan Epic Travels: Youll plan for travel by managing both logistical travel arrangements as well as trip itineraries to ensure smooth logistics.
• Be the Glue: Youll take on a variety of tasks from managing expenses to finetuning documentation and jumping on any ad hoc requests that help keep the team running smoothly.
• Bring the Vibes: From organising season kickoffs and celebrations to coordinating offsites and meaningful gifts youll make sure the team is energised connected and loving the ride while delivering their best work.

Youre probably a match if

• You thrive in the thrill of a fastpaced everchanging environment where priorities shift by the minute. Juggling a high volume of requests is your bread and butter and you stay cool calm and collected no matter how intense the pace gets.
• Youre the ultimate problemsolver with a lets get it done mindsetrolling up your sleeves to tackle any task big or small without hesitation.
• Building meaningful relationships comes naturally to you and you operate with an exceptional level of emotional intelligence fostering trust and collaboration in every interaction.
• Youre always two steps ahead anticipating needs before theyre even spoken. Whether its streamlining operations or spotting unnecessary friction youre quick to identify solutions that make everything run smoother. You love the tiny detail and small thoughtful moments that take supporting a lead to the next level.
• You understand the value of context and bring thoughtful insights into every solution you propose ensuring theyre as practical as they are effective.
• A master communicator you instinctively know who needs to be in the loop and when ensuring seamless information flow at all times.
• And lets not forget your creative flairyoure a visual storytelling wizard whipping up stunning onbrand decks at lightning speed to deliver impactful messages with style.

Whats in it for you

Achieving our crazy big goals motivates us to work hard and we do but youll experience lots of moments of magic connectivity and fun woven throughout life at Canva too. We also offer a range of benefits to set you up for every success in and outside of work.

Heres a taste of whats on offer:

• Equity packages we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing social connection office setup & more
• Flexible leave options that empower you to be a force for good take time to recharge and supports you personally
• In house crafted ondemand library of learning programs such as AI/ML School Canva Product Skills Internal Coaching and much more.

Check out lifeatcanva.com for more info.

Other stuff to know

We make hiring decisions based on your experience skills and passion as well as how you can enhance Canva and our culture. When you apply please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

Please note that interviews are conducted virtually.

Remote Work :

Yes

Employment Type :

Fulltime