Events and Engagement Coordinator
Events and Engagement Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
As the Events and Engagement Coordinator you will support the Director of Alumni Engagement and External Relations with organizational events as well as lead administrative oversight of alumni engagement and event processes. The Events and Engagement Coordinator will develop schedule and execute alumni opportunities including annual and onetime events. This includes on the ground event management as well as database maintenance sponsorship coordination event registration and reporting and overseeing venue and vendor relationships.
The role provides an opportunity to assist the Alumni Engagement and External Relations Department build community and connection among Leadership Rhode Islands 3000 alumni. This support is essential so that the organization can deepen its impact collaborating with a diverse community of leaders to build a thriving Rhode Island for all.
Job Responsibilities
EVENT MANAGEMENT
- Oversee with strategic guidance from Director of Alumni Engagement and External Relations planning logistics and execution for several events including alumni activities such as evening dinners talks field trips and reunions.
- Ensure proper and timely assessment of event success and documentation of any related materials artifacts or lessons learned.
- Organize and maintain event supplies and resources.
- Create and maintain project management timeline of events and ensure proactive and timely execution of events.
- Manage venue and vendor relationships.
- Oversee supplies and materials procurement.
EVENT REGISTRATION AND REPORTING
- Create and maintain event registration pages.
- Manage custom invite lists for events as needed; ensure timely notification of upcoming events to potential attendees.
- Produce and analyze attendance reports and other reports or feedback related to events; present observations to the Director of Alumni Engagement and External Relations.
SPONSORSHIP COORDINATION
- Maintain proper documentation of sponsorship commitments and track progression of sponsorship requirements and other necessary information.
- Ensure requests and requirements of sponsors are delivered on time and of high quality
- Keep Salesforce database current with sponsor/sponsorship information.
COLLABORATIVE TEAMWORK
- Act as a supportive resource for broader organizational initiatives
- Contribute to a diverse equitable and inclusive workplace and collaborative learning environment
- You are organized you juggle strategic and tactical initiatives by setting priorities managing your time to meet deadlines and monitoring progress to make sure nothing falls through the cracks on your watch
- You communicate effectively you tailor your message to diverse audiences across various channels to engage stakeholders and inspire them to action
- You are technologically savvy you easily learn new systems and have an eye for process improvement
- You are creative you are willing to take chances and inspire creative thinking
- You are selfdirected you take initiative and positively influence others to achieve results in the best interest of the organization
- You are humancentered you anticipate understand and respond to the needs of others to meet (and exceed) their expectations
- You foster teamwork you enjoy working alongside staff partners consultants and volunteers to set goals and find creative/innovative solutions that strive towards excellence
- You are flexible you are able to attend events which may take place outside of the typical 95 workday
- You behave ethically and align with the values of the organization
- You have reliable transportation and are able to move up to 30 pounds
Preferred Qualifications:
- 1 year events management experience
- Background in hospitality or in guest/client engagement
- Experience with social media platforms (Facebook LinkedIn and Instagram)
- Experience using Zoom Microsoft Office Suite Salesforce Google Suite Classy Canva and/or Form Assembly
Compensation & Benefits:
- Start Date: April 2025
- Location: Providence RI (opportunity to work remotely 1 day per week after 3 months of continuous employment)
- Starting Salary & Benefits: $45000 $55000 and access to an employer health benefit and IRA contribution matching up to 3%.
- Wellness: onsite fitness center available at no cost to employees; annual employee wellness reimbursement program
Why join us
Leadership Rhode Islands mission is to engage and connect people through shared experiences that positively transform individuals organizations and communities. We envision a Rhode Island that is flourishing economically civically culturally built on a foundation of everimproving human capital whose strengths and potential we spend each day revealing and igniting. And we see the lessons of this lively leadership experiment being shared and amplified around the country and the world to nurture the kind of fullyengaged societies that create lasting positive change.
Our momentum is the strongest its ever been. Since 1981 LRI has inspired emerging and established leaders to create change in their communities and measured results through cohortbased programming and individual enrichment programs/events. Today the LRI alumni community includes over 3000 intergenerational crosssector leaders from diverse backgrounds positions and interests who connect for social interaction dialogue and creative problemsolving. In the past ten years LRI has evolved and grown by collaborating with and mobilizing local citizenry in new transformational ways.
Our staff is passionate about Rhode Island and appreciates nurturing transformational relationships for the betterment of our state. We live a strengthsbased culture one that energetically embraces and leverages our individual and collective strengths to achieve our vision. Were known for our quality agility thoughtfulness and mission adherence. We change lives. If you are ambitious about goals but like to have fun collaborating as a strengthsbased team to reach them youll be in good company. Were small enough for your ideas to make a big impact and large enough to offer you opportunities to grow professionally at any stage of your career. Were passionate about creating the best place to work.
Want to apply but not sure if youd be the right fit
If we sound like the right place for you we want to hear from you. There is no perfect candidate. Everyone brings something different to the team and our diversity of backgrounds cultures experiences abilities perspectives and identities makes LRI an amazing place to work. LRI is an equal opportunity employer and is committed to diversity equity inclusion and belonging. We welcome a diverse pool of candidates.
To apply email with the subject Events and Engagement Coordinator and attach a cover letter and resume.
How to Apply:
All steps of the process must be carefully followed so that A) the hiring manager can review your application and B) YUPRO Placement can advocate for you and provide support.
Step 1: Complete the application on the New Grad job board by submitting your resume and completing the details requested below.
Step 2: Check your inbox for an email with the subject line Your YUPRO Placement Application: Next Steps and navigate to the link provided and submit your application according to the email directions.
Remote Work :
Yes
Employment Type :
Fulltime
Employment Type
Remote
