Operations Events Coordinator
Operations Events Coordinator
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Job Description
About This Role
Joining us as the Operations and Events Coordinator Trkiye you will play a vital role in ensuring operational excellence and strategic alignment to maximize our teams impact. In this role you will provide critical operational support in managing engagements with local authorities reporting transfers of value overseeing external engagement operations material review processes budget management vendor coordination logistical planning and performance metrics. Your efforts will contribute directly to driving seamless execution and collaboration across our Trkiye operations.
You will take ownership of managing Veeva and CRM operations in collaboration with Biogens Medical and Market Access Leadership Teams. This includes driving the implementation of Veeva CRM associated tools and field enablers to enhance operational efficiency.
Additionally you will work closely with the Compliance and Partner Oversight function to localize and implement the Compliance framework in Trkiye ensuring adherence to policies SOPs and data privacy standards.
What Youll Do
Operations and Events
- External Engagements Operations
- Work closely with appropriate stakeholders and manage meetings with vendors to ensure smooth execution of external engagements according to plan timeline and budget
- Manage crossborder engagements of International KMEs (Key Medical Experts) and coordinate the activity with the appropriate stakeholders at global regional and local levels
- On site support for external engagement activities including events organized at local/regional level
- Ability to manage risks and propose mitigation plans
- Engagement preapproval and Transfer of value reporting to local Authorities for both Biogen and Partner engagements
- Material management: Support and ensure that materials slides etc) go through appropriate material review and approval process in Veeva
- Budget Oversight: Takes responsibility of ensuring correct budget allocation (as aligned with function leads) across the different events monitor spent negotiate with vendors and ensure events are executed within the budget.
- Vendor relationships: Build and maintain strong relationships with vendors venues suppliers and contracts; in charge of vendor management process & contract negotiation.
- Logistical planning: Oversee the planning and execution of events logistics including venue selection accommodations transportation etc. Handles PO and payment processes end to end
- Metrics and Evaluation: Ability to work closely with the crossfunctional team to establish and maintain project management dashboards to assess performance and identify areas of improvement.
Veeva and CRM operations
- Accountability for local Veeva & Field Enabler tools & processes
- Drive Operational Excellence in the use of Veeva & related field enablers
- Work with regional lead to organise & own CRM related trainings for all functions processes & other changes.
- Facilitate training & onboarding (in collaboration with other relevant functions on Veeva.
- Ensure compliance to Global & Regional rules & regulations
Compliance Program Implementation
- Collaborate with Compliance and Partner Oversight function to localize and implement Compliance Programs including policies SOPs and data privacy initiatives.
- Ensure compliance policies are documented archived and accessible.
- Maintain systems for archiving Corporate Compliance Program records.
- Ensure audit readiness support for local teams in Turkiye
- Support other compliance adhoc projects specific to the Turkish entity
Who You Are
With a background in event coordination you have successfully managed endtoend logistics stakeholder engagement and vendor relationships with the pharmaceutical industry in Turkiye ensuring seamless execution and compliance at every step. You are a detailoriented and resultsdriven professional with a proven ability to manage multiple priorities in fastpaced environments.
Qualifications :
Required Skills
- Bachelors degree in business administration commerce or related field preferred. Additional qualifications are desirable
- 35 years experience as an Event Coordinator in Trkiye within the pharma industry or related pharma vendor/consultancy.
- Indepth knowledge of Veeva (experience of similar systems considered) and external stakeholder engagement tools
- Strong knowledge and experience of compliance within the Pharma industry and specifically with local regulations in Turkiye
- Strong Excel PowerPoint & CRM skills strong preference for experience with Power BI
- Strong and structured communication skills including verbal and written English skills
- Exceptional time management and organizational skills with proven ability to meet deadlines
- An agile selfstarter with high attention to detail who is willing to learn
- Knowledge of market research processes
Additional Information :
Why Biogen
We are a global team with a commitment to excellence and a pioneering spirit. As a midsized biotechnology company we provide the stability and resources of a wellestablished business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning growth and expanding their skills. Above all we work together to deliver lifechanging medicines with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.
At Biogen we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds cultures and perspectives make us a stronger and more innovative company and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
