Administrative Assistant Supervisor

Under indirect supervision of the VP of Operations provides general administrative assistance helping to optimize his/her time and agenda to be more effective. Assist corporate executives with travel and logistics. Properly communicates and reports internally and externally on behalf of the VP of Operations. Plans and coordinates all special events in collaboration with HR and other departments. Keeps all confidential documents and records for the VP of Operations.  When possible provide support to staff members on travel arrangements and logistics.  Manages Personnel driver and Sr. Director site Administrative Assistant.

Roles & Responsibilities:

• Direct Administrative Support to VP of Operations (calendar travel expense reports etc.)
• Coordinator/Project Manager for Events and meetings and internal/external   management meetings
• Assist with communications to corporate offices and programs as required
• Serve as project manager for special and ongoing projects.
• Generate and distribute as required statistical reports for Mexicali operations.
• Assist in the development of presentations and field communications
• Identify opportunities for process improvement and drive them to closure
• Maintain department Dashboard Scoreboard Project tracker etc.
• Assist other   departments during peak times (i.e. end of qtr.)
• Manage staff vendor relations agreements and invoices and petty cash. 
• Attend staff meeting and follow up on task. 
• Plan and coordinate company events
• Support with travel logistics for North America Sustaining sites.
• Coordinates shuttle transfers through internal driver or third parties.
• Provides direction to Administrative assistant and Personnel drive to established policies and management guidance.

Qualifications :

Skills Experience Education & Training:

• Minimum of five years experience in an administrative/support role preferably in a medical device company with a fouryear college degree and 01year prior management experience or extensive experience managing crossfunctional projects with numerous stakeholders.
• Strong bilingual (English/Spanish) communication skills both verbal and written
• Strong computer skills (Excel/MS Word Powerpoint) prefer experience in computer order processing systems such as SAP or Clarify.
• Ability to independently work in a dynamic fast paced work environment with minimal supervision.
• Must possess excellent communication skills attention to detail and the ability to multitask.
• Ability to provide effective feedback and coaching to employees
• Ability to gain cooperation of others conducting presentations concerning specific projects or schedules
• Ability to influence without authority
• Ability to operate in a fluid environment that requires agility and flexibility in supporting their function or other functions as needed
• Willing to travel up to 20%
• Selfstarter with the ability to take leadership in an unstructured environment.
• Demonstrated ability to learn new software systems quickly
•  Able to maintain and promote a high level of confidentiality
•  Ability to effectively collaborate with others to reach mutually agreeable outcomes.

Additional Information :

Intuitive es un empleador que brinda igualdad de oportunidades de empleo. Proporcionamos igualdad de oportunidades de empleo a todos los solicitantes y empleados cualificados y prohibimos cualquier tipo de discriminacin y acoso independientemente de su raza sexo condicin de embarazo orientacin sexual identidad de gnero origen nacional color edad religin condicin de veterano protegido o de discapacidad informacin gentica o cualquier otra condicin protegida por las leyes federales estatales o locales aplicables.

Remote Work :

No

Employment Type :

Fulltime