Administrative Assistant III

Union: NonUnion
Site: Toronto Western Hospital
Department: Schroeder Arthritis Institute
Work Model: OnSite
Reports to: Clinical Director
Job Grade: A0:07
Hours: 37.5 hours per week
Salary: $27.59 $34.49 per hour
Shifts: Days
Status: Permanent Full Time
Closing Date: March 7 2025

Position Summary
The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada integrating medical surgical and basic science aspects of Hand Orthopedics Osteoporosis and Rheumatology with a goal of making a global impact in discovery learning and patient care. The Orthopedic Program within the Schroeder Arthritis Institute is embarking on advancing integrated Arthritis care for the future to improve patient and essential care partner experience and outcomes throughout their care journey.

Duties

• Coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel
• Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
• Coordinating organizing or planning meetings/events
• Providing direct and/or functional supervision for assigned personnel
• Monitoring and analyzing department budgets
• Ensuring efficient operation of the office
• Developing organizing and maintaining electronic and paper information filing/retrieval methods systems or formats
• Performing clerical support functions
• Performing crossfunctional responsibilities as required
• Performing other duties consistent with the job classification as assigned
• Serving as the primary support person to the Clinical Director for the TWH Schroeder Arthritis Institute
• Exercise considerable judgment and have independence in providing complex administrative support to a busy Director
• Possess an indepth knowledge of the Directors preferences to be able to effectively plan her schedule and organize their daily activities
• Ensuring that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external stakeholder meetings calendar and schedule management and effective communication with all relevant parties
• Produce first rate documentation and anticipate the Directors professional needs
• Interact with senior management across multiple sites and interface with clients and vendors

Qualifications :

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical office or business administration program at the diploma level
• Four (4) years related secretarial support experience
• Previous onthejob computer/wordprocessing database and spreadsheet software experience; experience in a Microsoft Office environment
• Previous supervisory experience preferred
• Experience working in a health care environment an asset
• Excellent organizational and time management skills
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Comprehensive knowledge of health care organizational/office practices procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset
• Preparing reports and presentation
• Ensuring invoice payment and office account management

Additional Information :

Why join UHN
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Fulltime