Analyst - Budget Administration and Timekeeping
Analyst - Budget Administration and Timekeeping
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Salary Not Disclosed
1 Vacancy
Job Description
TASK FORCE: Personnel Management & Administration
UNIT: Budget Administration and Timekeeping
JOB TITLE: One (1) Assistant Analyst / Analyst
CONTROL CODE: PMA2505
SUMMARY:
The Mayors Office of Management and Budget (OMB) is the City governments chief financial agency. OMBs staff of analysts and experts assembles and oversees the Mayors expense and capital budgets which fund the services and activities of approximately 90 City agencies and entities.
Personnel Management & Administration (PMA) is OMBs central services department. It is responsible for designing developing and implementing programs to meet the needs of OMB personnel and for providing timely and efficient services to OMB employees.
JOB DESCRIPTION:
The duties of this position include the following activities:
Monitor and track employee timesheets working hours over time and leave requests.
Participate in agency lumpsum payout calculation.
Assist with Managerial Flex time calculation and NonManagerial Overtime program.
Create submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services.
Monitor leave balances in CityTime (CT)
Review daily PMS reports for accuracy.
Review pending pay details on the 161 report and advise payroll on the approval status.
Review Citywide Human Resources Management System (CHRMS) Reports daily.
Make the necessary data corrections in CityTime.
Prepare manual leave adjustments in CT.
Approve leave request requiring documentation in CityTime for active employees.
File all timekeeping records including but not limited to all medical documentation jury duty civil service exam etc.
Review timesheets not approved by their assigned divisions and notify managers.
Monitor Timekeeping inbox and assist employees with timekeeping inquiries.
Create and assign employees schedules.
Act as a Accounts Payable Liaison Preparation filing verification and input of payment vouchers in Financial Management System and PassPort.
Respond to employee inquiries regarding timekeeping and accounts payable issues professionally.
Ensure all records align with agency and citywide policies and regulations.
Assist with special projects as assigned.
QUALIFICATIONS:
Attention to detail and accuracy.
Strong organizational and time management abilities
Effective communication and interpersonal skills
Ability to handle sensitive information with confidentiality.
Proficiency in Microsoft Excel.
Must be selfmotivated to get things done independently as well as enjoy working with others on a team.
REQUIREMENTS:
Assistant Analyst ($58851): Bachelors degree in Business Finance Economics Public Policy Analysis/Administration or a subject related to the specific assignment with no or one year of fulltime experience in budgetary planning/management financial analysis public policy analysis/administration or a related field.
Analyst ($74893): Bachelors degree in Business Finance Economics Public Policy Analysis/Administration or a subject related to the specific assignment and a minimum of two years of budgetary planning/management financial analysis public policy analysis/administration or a related field; or an awarded Masters degree in Financial Management Business Public Administration or a field related to the specific assignment.
Qualifications :
1. A baccalaureate degree from an accredited college.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
