Operation Executive - Saudi National
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Salary Not Disclosed
1 Vacancy
Job Description
Work within ahighly dynamic businesswiththe energy and style of a startup
Be part ofbuilding a businessthat islaunching new products and eventsat scale
Grab an opportunity to accelerate your career and make a real impact.
The Operations Executive is charged with supporting the Operations Manager(s) on the operational delivery of their allocated events.
You will be a highly organised selfmotivated and efficient individual with the ability to work under your own initiative to meet deadlines and targets as well as working towards operational process synergy across a variety of EMEA event verticals simultaneously.
OPERATIONAL DUTIES
Delivery of various tasks as allocated by the Operations Manager in support of running various sized exhibitions across EMEA.
Create and maintain show specific project plans in the agreed format for review & sign off by individual Operations Managers on an event by event basis
Create and issue POs upon request and update budget & invoice trackers accordingly
Managing and maintaining floor plans and exhibitor queries relating to them as required.
Creating maintaining and delivery of required schedules such as: catering electrics furniture signage rigging temporary staff requirements etc.
Design and production of simpler system built feature areas where required.
Delivery of all operational sponsorship deliverables contras and specials in cooperation with the sales team where appropriate
Coordinate and manage temporary staff both onsite & pre show by producing show specific briefs and giving onsite inductions.
Day to day liaison with internal Event teams venues contractors suppliers and exhibitors
Work alongside other Team members to compile post event reports and analysis through collation and recording of requested data.
Manage all preshow packing research and ordering of equipment and services such as radios stationary wristbands PPE as well as onsite welfare for the show teams & official contractors
Under the guidance of senior team members produce onsite documentation including staff briefings exhibitor lists floor plans welcome packs staff handbooks Inc. safety information etc.
Assist various teams such as Customer Service or clients directly with answering of operational exhibitor queries where applicable General team support & additional areas of responsibility
Attendance at any required meetings at the request of the Operations Manager minute & action taking for distribution
Arrange travel and accommodation bookings when requested in line with set Operations budget.
Ensuring you are working within the companys H&S Security & Sustainability guidelines at all times
Assisting with the implementation of internal and external Service Level Agreements.
Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team
Qualifications :
A minimum of two years experience at Operations Executive level.
Working knowledge of industry venues and current appointed contractors Able to demonstrate a proactive approach and take initiative anticipating needs
Strong time management and organisational skills; can work to tight deadlines able to prioritise and manage several different tasks at the same time
Demonstrated ability to work independently to meet deadlines consistently and operate within budgetary targets
Excellent interpersonal oral and written skills in English with additional languages highly beneficial
Qualities needed for the role
Must have independently and successfully managed operations on multiple large events to a consistently high standard.
Experience of managing supporting & developing multiple line reports simultaneously.
You will possess a good working knowledge of the exhibition industry & venues as well as a great working relationship with all official contractors.
Effective communication skills being able to liaise with Operations team members as well as working with & reporting to Director Level individuals throughout the portfolio(s).
Familiarity with good procurement practices
Excellent interpersonal skills and the ability to inspire and motivate others thinking outside the box for creative solutions.
Ability to anticipate problems and/or put contingency plans in place
A proven ability to work to tight deadlines with attention to detail under pressure is a pre requisite.
Willingness and ability to travel / work across differing time zones especially within the EMEA region
Proven knowledge of exhibition H&S Guidelines and implementation.
Computer literate and proficient in the use of commonly used business software and project management software
Effective verbal and written English
IOSH Managing Safety Certificate (or equivalent) as a minimum.
Additional Information :
Core Benefits:
- Medical Insurance for individual and family
- Annual leave 25 days.
- Wellbeing Benefits
- Remote working on Sundays
- Working anywhere 1 month every year.
Local Relocation Package*:
- Paid flight to Riyadh (for you and your dependents)
- 30 days accommodation or suitable serviced apartment from your arrival date. Alternatively if you already have accommodation in Riyadh and do not require a hotel or serviced apartment then we provide a oneoff payment of SAR 5000
- SAR 2500 towards shipping goods/excess baggage costs on production of receipts/invoices
*If eligible
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
