Executive Assistant
Executive Assistant
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Job Description
We are seeking a highly organized and efficient Executive Assistant to join our dynamic team in Bengaluru India. As an Executive Assistant you will provide comprehensive administrative support to our Senior Vice President (SVP) of Sales as well as Program Manager of some of the key initiatives.
Calendar Management: Managing the executives schedule arranging meetings appointments and coordinating travel plans. This includes scheduling rescheduling and prioritizing events to optimize the executives time.
Communication: Handling and filtering incoming emails phone calls and other forms of communication and responding on the executives behalf when appropriate. Ensuring that important messages reach the executive promptly. You are responsible for communicating with the management team on updated agenda items and assisting with ad hoc projects when needed.
Information Management: Organizing and maintaining documents files and other critical information. This includes keeping records confidential documents and data organized and easily accessible.
Relationship Building: Building and maintaining relationships with key internal and external stakeholders including employees clients partners and board members.
Confidentiality: Handling sensitive and confidential information with the utmost discretion and maintaining a high level of trustworthiness.
Technology Proficiency: Staying updated on relevant software and tools to enhance productivity such as email management software project management tools and communication platforms.
Team Support: Collaborating with the executives direct reports and teams to ensure alignment with the executives goals and priorities.
Crisis Management: Being prepared to handle emergencies crises or urgent matters on behalf of the executive.
Meeting Support: Preparing materials and agendas for weekly management meetings taking minutes and ensuring that followup actions are tracked and completed.
Budget Management: Managing the executives budget expense reports and financial records ensuring that expenses are tracked and within budget limits.
Travel Arrangements: Planning and organizing travel including booking flights accommodations ground transportation and ensuring travel itineraries are welldetailed.
Recruiting: Partner with Recruiting to accommodate candidate interviews with executives and prepare workspaces for new hires.
Event Planning: Coordinate and facilitate company engagement events such as the Quarterly Award Dinners Employee engagement events All hands Office hours etc. and work closely with crossfunctional leaders to assist with internal & external events (both virtual and onsite). Assist with creating presentation slides for AllHands and other ad hoc events.
Qualifications :
- 810 years of experience as an Executive Assistant or in a similar role
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Strong organizational and time management skills
- Ability to handle confidential information with discretion
- Exceptional multitasking and prioritization skills
- Problemsolving and decisionmaking abilities
- Keen attention to detail
- Knowledge of office management systems and procedures
- Flexibility to adapt to changing priorities and deadlines
- Customerfocused mindset with a collaborative and supportive attitude
- Ability to work effectively in a fastpaced professional environment
Additional Information :
In office role. 5 days a week. Office at RMZ Ecoworld Bellandur Bangalore
At Freshworks we are creating a global workplace that enables everyone to find their true potential purpose and passion irrespective of their background gender race sexual orientation religion and ethnicity. We are committed to providing equal opportunity for all and believe that diversity in the workplace creates a more vibrant richer work environment that advances the goals of our employees communities and the business.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
