Time Coordinator - OTA

Job brief

• Responsible for ensuring timely and accurate processing of timesheet corrections and missing timesheets..
• This role involves managing timesheet discrepancies supporting HRO employees and project teams on OTA entries reconciliation processes collaborating with internal and external stakeholders to resolve issues.
• The position is integral to maintaining uptodate OTA or timesheet records and ensuring compliance with financial policies.
• Follow established policies procedures and management guidance.
• Manage the daily end to end OTA activities ensuring timeliness and meeting all required SLA.
• Work closely with the team team lead/manager and relevant offshore and onshore teams within OTA Tower in reaching goals and accomplishing the team vision.

Responsibilities & Duties

• Accurately post and process the missing timesheet correction and time adjustments across regions in ERP systems.
• Process review and reconciliation of the missing timesheets a
• Investigate and OTA discrepancies such as missing timesheets oracle adjustments.
• Collaborate with internal teams (e.g. PA billing) and customers to address payment issues.
• Document and escalate unresolved discrepancies as needed.
• Assist in monthend close activities including cash reconciliation and reporting.
• Generate and analyze accounts receivable reports to identify trends or irregularities.
• Support audits by providing relevant payment and cash application records.
• Identify opportunities to improve cash application processes and contribute to the implementation of best practices.
• Work with IT and finance teams to optimize system functionalities for cash application.
• Act as a point of contact for customer payment inquiries and related issues.
• Coordinate with treasury and bank teams for paymentrelated clarifications

Qualifications :

• Bachelors degree in accounting/finance or equivalent relevant courses.
• 4 years of relevant professional experience in cash application
• Advanced knowledge and understanding of accounting standards and procedures and internal controls.
• Proven experience as a cash applications or similar role
• Excellent skills in investigating/researching payment history/details
• Knowledge of billing procedures and collections
• Proficiency knowledge of MS Office and databases
• Comfortable working with targets
• Patience and ability to manage stress
• Able to handle difficult or irate stakeholders
• Problemsolving skills
• Very keen to details
• Ability to work independently and contribute to broader team objectives
• Ability to multitask and manage time amid multiple deadlines

Additional Information :

• Strong analytical and problemsolving abilities
• Interpersonal skills to communicate effectively with a wide range of positions within the organization.
• Good verbal and written communication skills; able to communicate in a clear constructive and professional manner.
• Strengthen relationships by creating and maintaining communication with internal/external stakeholders and/or team members; understand needs resolve issues and meet expectations.
• Cultural adaptability to cater clients in different regions.
• Actively look for ways to improve current process and ways of working
• Team player
• Amendable to work extended working hours on critical days (e.g. fiscal month end/quarter end/year end) Region Holidays and Weekends as needed.

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and wellbeing programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Fulltime