Executive Assistant to the CEO

About the Company

A rapidly growing boutique investment firm specializing in M&A advisory corporate finance and strategic dealmaking is seeking a highly skilled Executive Assistant to support the CEO. The firm is recognized for its elite service visionary leadership and commitment to excellence. This role offers a unique opportunity to work alongside a dynamic executive and contribute to the firms strategic initiatives and operational success.

Position Summary

Yorktown Search Partners is conducting a confidential search on behalf of its client for a dynamic highperforming Executive Assistant who will act as a trusted partner to the CEO. The ideal candidate will have exceptional organizational skills a proactive mindset and the ability to operate at a high level. This role requires someone who thrives in a fastpaced environment anticipates needs and handles sensitive information with discretion.

You will manage the CEOs schedule communications and priorities while ensuring seamless operations that align with the firms strategic vision. Your contributions will directly impact the growth and legacy of one of the most ambitious boutique investment firms in the industry.

Key Responsibilities

1. Strategic Communication Management

• Manage the CEOs inbox to ensure zero unread emails by 8 AM and 5 PM daily.
• Respond to routine and highpriority emails on behalf of the CEO using approved templates.
• Draft and proofread executivelevel communications.
• Coordinate and maintain relationships with highprofile clients investors and global stakeholders.
• Ensure timely followups and responses to key contacts.

2. Elite Calendar Management

• Maintain and optimize the CEOs dynamic calendar with precision.
• Schedule and prioritize highimpact meetings aligned with strategic objectives.
• Balance professional personal and family commitments with seamless scheduling.
• Conduct sixweek calendar reviews to identify and mitigate conflicts.

3. HighLevel Travel Coordination

• Plan and execute comprehensive travel itineraries ensuring productivity and ease.
• Book flights accommodations and ground transportation aligned with CEO preferences.
• Create contingency plans for potential delays or disruptions.
• Maintain a travel command center with realtime updates and solutions.

4. Meeting Excellence

• Prepare detailed meeting agendas preread materials and postmeeting summaries.
• Coordinate and manage quarterly reviews with department leads investors and stakeholders.
• Take ownership of followups and ensure action items are completed on time.

5. Project and Initiative Support

• Track and report on key projects ensuring the CEO is updated on milestones.
• Anticipate challenges and proactively offer solutions.
• Collaborate with team members to drive initiatives forward.

6. Brand and Legacy Development

• Manage the CEOs public relations schedule including media appearances and speaking engagements.
• Support content creation for thought leadership articles social media and public events.
• Ensure every interaction and communication reflects the firms elite brand.

Qualifications

Required Skills and Experience

• Bachelors degree or equivalent experience; MBA or related experience in finance or corporate management is a plus.
• Minimum 5 years of experience as an Executive Assistant to Csuite executives.
• Exceptional organizational and multitasking skills with attention to detail.
• Proficiency in advanced tools such as Microsoft Office Suite Google Workspace and CRM software.
• Familiarity with AI tools (e.g. Otter.ai Calendly Grammarly) and scheduling platforms.

Personal Attributes

• Strategic Mindset: Ability to align daily activities with longterm business goals.
• Proactive Problem Solver: Anticipate needs and present solutions before issues arise.
• Exceptional Communicator: Strong verbal and written communication skills with a focus on clarity and professionalism.
• Confidentiality Expert: Maintain discretion with sensitive information.
• Relationship Builder: Comfortable interacting with highprofile stakeholders.
• GrowthOriented: Thrives in a fastpaced highperformance environment.

Key Performance Indicators (KPIs)

• Inbox Management: Achieve zero unread emails twice daily.
• Calendar Optimization: Maintain a conflictfree dynamic schedule with 20% buffer time.
• Travel ROI: Ensure every trip contributes measurable outcomes to strategic goals.
• Meeting Effectiveness: 100% of meetings have clear agendas outcomes and followups.

Why Join Us

• Work with Visionaries: Be at the forefront of global finance with a firm committed to excellence.
• HighImpact Role: Directly contribute to the firms growth and strategic initiatives.
• Elite Professional Development: Operate at a high level developing skills in leadership strategy and execution.
• Innovative Culture: Be part of a forwardthinking AIdriven and growthfocused organization.

Compensation and Benefits

• Competitive salary with performancebased bonuses.
• Comprehensive health and wellness benefits.
• Opportunities for professional development and growth.
• Flexible working environment including remote options.

How to Apply

If you are an ambitious detailoriented professional looking to work with a visionary leader we want to hear from you. Please submit your resume and a cover letter detailing your experience and how you can contribute to the firms success.