Accounts Payable Specialist
Accounts Payable Specialist
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Job Description
Company: Total Vision
Position: Accounts Payable Specialist
Location: Total Vision Support Center 27271 Las Ramblas Mission Viejo CA 92691 USA
Duration: Fulltime and Direct Hire
Pay: $21 to $23 per hour Exciting benefits
Total Vision LLC is a group of highly successful optometry practices that have joined together to thrive. These practices provide superior eye care results to patients throughout Southern California.
The Accounts Payable Role plays a critical role at Total Vision. Total Vision is looking to increase the efficiency accuracy and timeliness of its vendor payment process in order to maintain vendor relations take advantage of discounts and provide seamless operations. Total Vision currently manages the accounts payable centrally for over 40 optometry locations. This role needs to be a committed and driven individual with the ability to adapt to change while taking over an increasing amount of volume and complexity as our company grows. They must possess effective management intelligence skills to communicate with a wide variety of team members both doctors clinical and support staff in a rapidly growing business.
CORE DUTIES AND RESPONSIBILITIES:
- Record invoices and control expenses by receiving processing verifying and reconciling invoices thru the Bill.com program.
- Reconciles processed work by verifying entries and comparing system reports to statement balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
- Pays vendors by monitoring discount opportunities verifying federal id numbers scheduling and preparing checks and resolving
- Purchase order contract invoice or payment discrepancies and documentation.
- Ensures credit is received for outstanding memos.
- Issues stoppayments.
- Pays employees by receiving and verifying expense reports and requests for advances.
- Propose weekly check run batch and print manual checks as needed.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records by microfilming and filing documents.
- Disburses petty cash by recording entry and verifying documentation.
- Protects the organizations value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
- Troubleshoot posting or syncing error through the Bill.com program.
- Assist with other related ad hoc responsibilities and tasks as assigned by department leadership.
POSITION REQUIREMENTS:
- Bachelors Degree a bit plus.
- Experience in accounts payable for multisite companies.
- Minimum of 12 years of accounts payable experience.
- Sage Intacct and Bill.com software experience is a plus.
- Healthcare industry is desired.
- Expert in problem solving and developing resolution to complex situations.
- Intermediate Excel skills desired.
- High competency with GL/AP systems.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be physically able to sit for long periods of time read a computer screen for long periods of time reach and lift up to 20 lbs. Hand dexterity and eye and hand coordination are critical. Employees are subject to inside environmental conditions. Employees schedule could include afterhour projects as needed.
Total Vision LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other legally protected status.
Employment Type
Full Time
