Personal assistant
Personal assistant
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Job Description
JOB TITLE: Personal Assistant
LOCATION: Ikoyi Lagos State
TYPE OF EMPLOYMENT: Onsite
SALARY BUDGET: NET monthly
EXPERIENCE LENGTH: 35 years
SUMMARY
As the Directors Personal Assistant (PA) you will provide administrative organizational and household support to enable the Director to focus on strategic responsibilities. Your role will involve managing schedules communication and tasks while maintaining professionalism discretion and confidentiality. You will also assist with personal errands and familyrelated responsibilities. Proximity to Lagos Island and the ability to drive are essential for this role.
RESPONSIBILITIES
Administrative Support:
- Coordinate and manage the Director s calendar including meetings appointments and events.
- Prioritize and schedule meetings to optimize the Director s time.
- Organize and prepare for meetings by providing agendas briefings and supporting materials.
- Maintain accurate physical and digital records ensuring confidentiality and easy retrieval.
- Ensure all documents are systematically filed both in hard copy and soft copy formats for easy access and organization.
- Prepare reports presentations and data analysis to support decisionmaking.
- Handle daytoday office management tasks including expense reports and procurement.
Communication and Correspondence:
- Act as a liaison between the Director and other teams to ensure smooth communication.
- Handle and prioritize correspondence including emails phone calls and inquiries.
- Draft edit and proofread emails letters reports and presentations on behalf of the Director.
- Serve as the primary point of contact for internal and external stakeholders.
- Assist in drafting and editing various forms of written communication such as memos reports and presentations.
Travel and Logistics Coordination:
- Plan and manage domestic and international travel including visa applications flights accommodation and itineraries.
- Ensure travel plans align with the Director s schedule and preferences.
- Oversee logistics for meetings events and office operations including supplies and equipment.
Project Management and Research:
- Support the Director in planning and executing projects or events.
- Research assigned topics and compile findings into actionable reports.
- Track project progress and provide updates to ensure deadlines are met.
- Assist in the planning coordination and execution of various projects.
- Monitor project timelines track progress and provide regular updates.
- Manage the implementation of events and coordinate events hosted by the Director which may involve managing guest lists coordinating logistics and procurement and ensuring that all eventrelated materials are prepared and organised.
Stakeholder and Relationship Management:
- Build and maintain relationships with key internal and external stakeholders including highlevel contacts.
- Develop and manage a comprehensive contact database to foster and maintain professional relationships.
- Manage communication with board members trustees and other professionals on behalf of the Director.
- Ensure guests and visitors are welcomed and attended to and their needs are met professionally.
Expense and Household Management:
- Document and manage daily expenses efficiently for professional and householdrelated activities.
- Oversee the organization of household operations ensuring smooth running.
- Oversee household projects and ensure management of domestic staff.
- Support with familyrelated responsibilities including childcare arrangements and other personal tasks.
- Any other duties relevant to the needs of the Director and as directed.
Data Protection and Confidentiality:
- Uphold strict confidentiality standards when handling all executive and personal information.
- Ensure compliance with data protection regulations and internal policies.
Requirements
REQUIREMENTS
- 35 years of proven experience in a similar role supporting senior executives or directors.
- The ideal candidate should have a background in both finance and IT.
- Strong organizational and timemanagement skills with excellent attention to detail.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Google Suite and other scheduling and office tools.
- Ability to take initiative and work in a fastpaced environment.
- High level of discretion and professionalism when handling sensitive information.
- Must be able to drive and possess a valid driver s license.
Benefits
Employment Type
Full Time
