Coord Global Special Projects Events
Coord Global Special Projects Events
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are looking for a wellorganized and experienced coordinator to join the Theatrical Publicity Special Projects & Events team. The individual in this role will help with the logistics planning and the coordination of all events.
Essential Responsibilities:
- Administrative
- Supports administrative duties for SVP (calendar travel phones expenses meeting requests)
- Manages vendor payments and PCard transactions
- Lead for all executive communication:
- Weekly Sr. executive communication
- Sends invites/manages RSVPs
- Manages ongoing communication
- Event Elements:
- Sets alignment meetings
- Coordinates all parking needs guests staff and production
- Handles ground transportation for talent and filmmakers
- Lead for all travel and hotel arrangements
- Drafts talent schedules (if needed)
- Drafts general guest and executive confirmation letters
- Creates staffing sheets communications to staff and sets premiere meetings for staff
- Creates and prints table tents for all filmmaker receptions/awards events
- Preps Will Call prints labels sorts tickets stuffs tickets alpha Will Call
- Manages all auction certificates and database logging follow through
- Confirms with outside departments events calendar (i.e. Publicity Digital Distribution Security PostProduction)
- Team liaison for lunch PTO birthdays calendar office supplies messengers scheduling
Qualifications :
- 2 years of experience in studio agency or network events
- Proficient in Microsoft Outlook
Eligibility Requirements:
- Interested candidates must submit a resume/CV online to be considered
- Must have unrestricted work authorization to work in the United States
- Must be willing to work in Universal City CA
- Must be available to work overtime and extended hours as needed to work at Premieres/Special Events/Screenings and Awards Events
Desired Characteristics:
- Detail oriented
- Ability to multitask
- Have strong oral and written communication skills superb phone and email demeanor
- Have excellent organizational skills and ability to prioritize projects while meeting deadlines
- Strong sense of urgency
- Ability to cultivate strong relationships internally and externally
- Ability to go with the flow as work environment ever shifting
Additional Requirements:
- Hybrid: This position has been designated as hybrid generally contributing from the office a minimum of three days per week.
This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary Range: $50000.00 $60000.00 (Not bonus eligible)
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories or arrest or conviction records in a manner consistent with relevant legal requirements including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to .
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
