Personal Assistant to Director
Personal Assistant to Director
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Our client is a premier litigation firm with a distinguished legacy dating back to 1965. As the first in South Africa to specialize in Personal Injury Law they have played a key role in shaping the nations legal landscape. With offices in Cape Town and Johannesburg their mission is to passionately defend the rights of the injured pursue justice and secure substantial compensation for their clients. They are committed to transparency collaboration and achieving groundbreaking legal milestones in personal injury labor law and medical malpractice.
Position Overview
Our client is seeking a highly organized proactive and resourceful Personal Assistant to support the dynamic Director of a prestigious law firm. This role is ideal for a motivated individual who excels in managing both professional and personal affairs with precision and discretion. The ideal candidate will thrive in a fastpaced environment possess exceptional problemsolving skills and demonstrate the ability to think on their feet.
Job Type: Full Time
Location: Cape Town
Workplace: Onsite
Requirements
- Minimum 5 years in a similar role preferably in a law firm or professional services environment.
- Bachelors degree or relevant qualification preferred.
- Proficiency in MS Office Suite financial software and legal research tools.
- Excellent timemanagement and organizational skills.
- Strong interpersonal and communication skills.
- Independent with the ability to anticipate needs and act decisively.
- Problem solver with a creative and resourceful approach.
- Discreet trustworthy and able to handle sensitive information.
- Willingness to travel as required both locally and internationally.
- Multilingual capabilities are a plus.
Responsibilities
Professional Support:
- Manage and coordinate the Directors calendar including scheduling meetings appointments and travel arrangements.
- Handle correspondence including emails letters and phone calls ensuring timely and appropriate responses.
- Prepare proofread and organize legal documents reports and presentations.
- Maintain and manage confidential client files and records.
- Conduct legal and businessrelated research as needed.
- Liaise with clients attorneys and other stakeholders on behalf of the Director.
- Assist in the preparation and submission of compliance and regulatory documents.
Personal Support:
- Coordinate personal appointments household tasks and private events.
- Book travel accommodations and itinerary planning for personal trips.
- Manage household budgets oversee domestic staff and arrange services or repairs.
- Reconcile receipts handle petty cash and maintain financial records for personal expenses.
Administrative Tasks:
- Manage office supplies and maintain organizational systems.
- Oversee bookkeeping including invoice management receipt reconciliation and expense tracking.
- Coordinate special projects or events both professional and personal.
Employment Type
Full Time
