Project Planning Coordinator Project Management REC
Project Planning Coordinator Project Management REC
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Job Description
We invite you to bring your competence as an entry level professional in engineering & planning who has the capability to work on projects involving multidisciplinary design teams in building/ transportation / water markets.
This is an incredible role to understand the project management world on big multidisciplinary projects and would open doors to several key roles in project management in future.
Project Planning Coordinator role is the key to be able to deliver strategic vision of a project. It includes the coordination of interfaces and information flows between external and internal stakeholders to deliver an integrated design solution. Project Planning Coordinator shall coordinate with Project Manager(s) of Principal Business Unit and Technical Manager/ Team Leader/ Design Lead of respective discipline and be primarily involved in delivering the scheduled tasks and is expected to be a good team player within the Project Management team.
You will join our REC department
As our new Project Planning Coordinator you will be part of a world class innovation driven Engineering Design Centre owned by an independent trust and its employees. REC is a highly sophisticated centre of engineering excellence and based in our India head office in Gurgaon. Working in partnership with all our established offices globally the Ramboll Engineering Centre (REC) is a Centre for excellence in design by offering optimized solutions to the rest of the organization.
Your key tasks and responsibilities will be:
- CrossDisciplinary Coordination: Facilitate communication and coordination between various disciplines ensuring smooth workflow and alignment across teams. Manage documentation establish and maintain folder structures and ensure compliance with project specifications through collaboration with discipline leads.
- Interface Management: Initiate and oversee the interface management process including the development and maintenance of the Organizational Chart and Interface Matrix to ensure seamless integration across all project components.
- Resource Management: Update and manage project resources ensuring all team members have the necessary tools and information.
- License Management: Keep track of and renew necessary licenses for project operations.
- Update Project Organogram periodically.
- Organizational Support: Assist in updating the organization plan and maintaining contact lists and dashboards.
- New Resource Onboarding: Guide new resources manage SharePoint for project startup maintenance and conduct weekly followups.
- CV Coordination: Coordinate with the project team and manage CV submissions and approvals.
- Organizational Planning: Assist in planning and organizing internal and external meetings including preparing agendas and minutes.
- Email Management: Manage and organize projectrelated emails ensuring effective communication within the team and with external partners.
- Design Followup: Coordinate with the design team to ensure project designs are on track and meet project requirements.
- Greetings Mail: Send welcome emails to new team members and stakeholders.
- Guiding New Resources: Guide new resources to the startpage and other project information in SharePoint.
- Authorization Applications: Apply for necessary authorizations for resources.
- License Monitoring: Monitor licenses for all tools and ensure they are up to date.
- Accessibility Updates: Update accessibility for resources at various levels.
- Organization Plan Updates: Keep the organization plan updated.
- Contact List Management: Update the contact list with new resources and maintain dashboards.
- CV Management: Send CVs to clients and apply for project approvals.
- Weekly Followups: Conduct weekly followups with new resources for challenges (if any) in the project.
- SharePoint Management: Work with SharePoint for project startup and maintenance.
Qualifications :
Your starting point for constant growth
From the moment you join Ramboll we will support your personal and professional development so that you grow with the company. For this role we believe your starting point is:
- Must possess BTech or Masters/ PG in Construction Management/ Project Management with 02 years of professional experience.
- Excellent organizational and multitasking skills.
- Sound Knowledge of Project Management.
- Must be highly competent in written and verbal English language.
- Ability to work independently and as part of a team.
- Should be passionate about engineering with an attitude of absolute intolerance for noncompliance in relation to people safety environment or product quality.
- Attention to detail and problemsolving skills.
- Should be committed to both their work and personal development with a willingness to widen their experience and knowledge base.
- Should be a competent user of IT Tools in particular Word Excel Outlook PowerPoint scheduling and reporting tools like MS Project Primavera P6 PowerBI and SharePoint etc.
- Should be able to coordinate with all Project members to gather project data and should efficiently convert it into Information & reports.
Additional Information :
What we can offer you
- Investment in your development
- Leaders you can count on guided by our Leadership Principles
- Be valued for the unique person you are
- Never be short of inspiration from colleagues clients and projects
- The longterm thinking of a foundationowned company
Work at the heart of sustainable change
Ramboll is a global architecture engineering and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So thats where we start and how we work. At Ramboll our core strength is our people and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh diverse and innovative perspectives. We respect embrace and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.
Ready to join us
Please submit your application. Be sure to include all relevant documents including your CV cover letter etc.
Thank you for taking the time to apply! We look forward to receiving your application.
Equality diversity and inclusion is at the heart of what we do
We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
