Accounts Payable Clerk
Accounts Payable Clerk
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Salary Not Disclosed
1 Vacancy
Job Description
Position: Accounts Payable Assistant
Location: Remote but possible ad hoc inperson activity such as training or meetings on a limited basis in San Francisco CA
Contract: 8 weeks with strong possibility of extension.
Statement of Work
- Process and code invoices into multiple systems
- Research identify and resolve complex invoice issues
- Manage high volume of invoices and ensure payment within a timely manner
- Audit vendor billing for goods services Labor and materials against construction and facilities service contracts
- Monitor and resolve integration issues between systems
- Work with construction project managers and facilities managers to validate charges troubleshoot issues and answer AP questions related to billing against contracts and POs
- Assist with managing APrelated documents
- Upload billing data files between systems and reconcile data to billing documents
- Monitor/manage shared email box where vendors and contractors submit invoices pay applications and payment inquiries
- Upload received documents into appropriate workflow queues
- Triage supplier and contractor inquiries
- Coordinate between suppliers project managers and buyers/contracts administrators to resolve billing discrepancies and match exceptions
- Provide excellent customer service to departmental users vendors/contractors
- Ensuring work queues are managed within Service Level Agreements (SLA).
- Create and run departmental reports or operational monitoring and adhoc reports for analysis
- Provide guidance to campus users on procedures and UC policies related to Accounts Payable Procurement and Expense Reimbursement
- Other Accounts payable related duties as assigned
Systems proficiency and personal attributes:
- Online Accounts Payable systems (e.g. PeopleSoft Oracle Unifier IBMMaximo)
- Proficient in MS Excel; MS Access Database; Experience working with large data sets and reports with accuracy
- Ability to effectively interact with a diverse professional staff
- Excellent written and verbal communication
- Strong attention to detail
- Good reading comprehension skills
- Ability to handle sensitive situations with tact
- Bright quick learner
- College degree preferred
Employment Type
Full Time
