Accounts Payable and Sub-Imprest Funds Unit Chief

Note: This position is open only to current employees of the City of New York currently serving in permanent (not provisional) civil service titles of either Management Auditor Accountant Procurement Analyst Administrative Procurement Analyst Administrative Accountant Administrative Management Auditor Associate Staff Analyst Administrative Staff Analyst Principal Administrative Associate or Administrative Manager.

Please clearly indicate your permanent civil service title on your resume and cover letter.

The New York City Comptrollers Office works to promote the financial health integrity and effectiveness of New York City government in order to strengthen trust secure a thriving future for all New Yorkers and build a more just equitable and resilient city. Led by an independently elected citywide official the comptrollers office provides checks and balances needed to hold City government accountable for budgeting wisely investing responsibly operating efficiently acting fairly living up to its obligations and promises and paying attention to the longterm challenges we face together.

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the Citys fiscal health. We provide service and support in a manner that promotes communication transparency and collaboration. These services include Human Resources Procurement Payment Facilities Management and Budget Management.

Reporting to the Director of Finance the core responsibilities of the Accounts Payable and SubImprest Funds Unit Chief include ensuring timely and accurate processing of invoices for payments pursuant to the terms of capital and expense contracts intraCity agreements and per diem payment arrangements implementing and improving policies and procedures maintaining the subimprest (miscellaneous) funds and collaborating with other teams to optimize financial processes. These responsibilities will also include reporting and compliance activities related to accounts payable.

Invoice Processing & Payments: Ensure timely and accurate processing of invoices for payments in accordance with contract terms and conditions capital/expense contracts and City policies.

Policy & Procedure Development: Create implement and improve accounts payable policies and procedures to optimize financial processes.

Staff Supervision & Training: Oversee and direct the activities of accounts payable staff to ensure accuracy in payment details. Foster a culture of continuous staff development and training to ensure adherence to Comptroller Directives and City policies.

Timely Payment Monitoring: Monitor the timeliness of invoice payments to ensure adherence to prompt payment rules and compliance with City policies Comptroller Directives and contract terms.

Monthly & YearEnd Closing: Perform monthly and yearend accounting closing procedures in accordance with NYC Directives. Direct staff in the completion of these tasks ensuring accuracy and compliance.

Customer Service & Communication: Provide excellent customer service by coordinating and resolving payment issues with vendors and other stakeholders. Direct staff to ensure smooth communication and issue resolution.

Data Analytics & Reporting: Utilize data analytics tools to assess accounts payable performance identify trends and pinpoint areas for process improvement. Drive efforts to streamline processes and enhance internal controls.

Performance Metrics: Use data and dashboards to track and communicate performance metrics to the team ensuring accountability and continuous improvement.

QUALIFICATION REQUIREMENTS:

This position is open only to current employees of the City of New York currently serving in permanent (not provisional) civil service titles of either Management Auditor Accountant Procurement Analyst Administrative Procurement Analyst Administrative Accountant Administrative Management Auditor Associate Staff Analyst Administrative Staff Analyst Principal Administrative Associate or Administrative Manager.

MANAGEMENT AUDITOR 40502

Qualifications :

1. A baccalaureate degree from an accredited college or university accredited by regional national professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting including one course each in: advanced accounting auditing and cost accounting; and one of the following:
(A) one year of fulltime satisfactory experience in management auditing financial auditing and/or information technology (IT) auditing; or
(B) a valid Certified Public Accountant license issued by the New York State Education Department; or
(C) a valid Certified Internal Auditor certificate issued by the Institute of Internal Auditors (IIA); or
2. A satisfactory combination of education and/or experience equivalent to 1 above. Education and/or experience may be substituted as follows:
(A) two years of fulltime satisfactory experience in financial or managerial accounting may be substituted for the one year of experience described in 1(A) above;
(B) undergraduate or graduate credits from an accredited college or university accredited by regional national professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) in management computer science public administration and/or business administration may be substituted for up to 9 semester credits in accounting on a credit for credit basis.
However all candidates must have a baccalaureate degree including or supplemented by 15 semester credits in accounting including one course each in advanced accounting auditing and cost accounting and one of the following: at least one year of the experience described in 1(A) above or its equivalent; or a Certified Public Accountant license; or a Certified Internal Auditor certificate as described in 1(B) or 1(C) above.
To be eligible for placement in Assignment Level II individuals must have in addition to meeting the minimum requirements at least one year of experience as a Management Auditor Assignment I or at least two years of experience in management auditing financial auditing and/or information technology (IT) auditing.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime