Receptionist Admin Assistant
Receptionist Admin Assistant
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Job Description
Reception duties:
- Assist with responding and attending general queries from the team and supporting in administrative tasks
- Document formatting when required
- Manage meeting room bookings
- Event management for quarterly team events
- Sit at reception and make sure all meeting rooms are functional
- Answering and diverting client calls to appropriate persons
- Ordering & topping up stationery & office supplies for each level
- Maintaining a clean office space emptying the dishwasher maintaining coffee machine etc.
- Organizing and preparing catering & drinks for inhouse events (e.g. birthday month town hall Vivid etc.)
- Logging all office maintenance jobs with the building manager
- Programming security passes for new starters and interstate visitors
- Receiving and sorting mail & packages
- Meeting & greeting clients as first point of contact
- Meeting room preparation Setting up/Packing down meeting rooms for events
- Booking local interstate & overseas couriers and sending mail
- Allocating & maintaining lockers for staff use on both levels
- Other adhoc tasks
Administration duties:
- Organizing payment for vendors via D365 ensuring all invoice are paid in a timely manner
- Assisting other teams with external event planning
- Organizing business cards nationally
- Creating slide reminders & events on the TV in the kitchen for staff on a weekly basis (optional)
- Submitting delegated expenses (optional)
Qualifications :
- 0 3 years experience in a similar role
- Business administration/management qualification or relevant experience.
- Proficiency in Microsoft Office Suite
- Experience with D365 Teams and Sharepoint would be an advantage
- Process driven and ability to prioritise competing demands.
- Proactive approach with the ability to drive compliance requirements of the team.
- Ability to handle pressure and meet deadlines.
- Possesses tact diplomacy and assertiveness to achieve objectives
- Proven strong administrative ability and excellent organisational and communication skills
- Strong attention to detail
- Reliable approachable punctual and professional attitude.
Additional Information :
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
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LinkedIn
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
