Administrative Assistant II for Staff-Recruited

Additional Details

• Preferred Pay Rate Range : BRBR
• ReportTo Detail : 100% on Campus
• Tenure Limit : 3 months
• FLSA Exemption Status : NonExempt/OT Eligible
• Required Education : High School Graduate
• Required occupational training certifications or license(s) : None
• Business Title : Testing Center Coordinator
• Additional Job Details : Harvard University seeks to hire a Testing Center Coordinator to work closely with the Registrars Office and Disability Access Office to oversee and implement exam accommodations for qualified students with registered testing accommodations. Testing Center Coordinator supports the daytoday operations of the testing center including receptionist duties communication space assignment exam scheduling exam packet preparation and ordering supplies. Main Responsibilities: Serve visitors by greeting welcoming and directing them appropriately. Coordinate the scheduling and administration of exams given through the Testing Center including gathering and organizing exam materials and instructions from faculty scheduling with students and proctors coordinating equipment maintenance and updates with Assistive Technology Center reserving space and overseeing communication about testing services to students and faculty. Understand and maintain testing policies and procedures for each test offered. Communicate with students and faculty to resolve scheduling conflicts. Provides support for Testing Center exam management system to faculty and students. Assigns exams to spaces for students to take exams and utilize resource allocation. Performs administrative duties including answering phone calls distributing mail organizing exam folders and other related tasks. Organizes completed exams and coordinates exams pickups with faculty. Directly proctors exams when needed. Maintains office supply inventory. Additional Duties: Monitors test rooms during the administration of exams. Clarifies accommodations questions and concerns during exams. Collects checks and counts completed exams. Perform other duties as required. Required Qualifications: Graduation from high school or its equivalent One year of academic experience One year of administrative experience One year of customer service experience Preferred Qualifications: Knowledge of: General academic policies and procedures Basic features of computer equipment and applications Customer service techniques for public contact in person and on the telephone Basic recordkeeping and administrative procedures Documents filing systems Skills and Abilities: Ability to learn general and specialized software applications Use office equipment Exercise judgment and discretion Proactive and highly organized with a strong attention to detail Excellent oral and written communication skills Ability to provide clear and concise instructions Meet and deal with the public in a tactful and courteous manner Keep information confidential Maintain accurate records Count quickly and accurately Circulate the Testing Center spaces and navigate multiple buildings across campus for prolonged periods of time Lift and move up to 50lbs Ability to work extended hours during busy periods Expectations: All employees are expected to contribute to a clean tidy and professional work environment Work Schedule: 8:30 AM 4:30 PM MF on site (excluding Harvard holidays) Job Location: The basement of the SOCH building 59 Shepard St. Cambridge MA 02138
• Does this position require a HUID : Yes
• Is the worker converting from being a Harvard fulltime employee (FTE) : No
• Preidentified candidates information including name email phone state/city/zip & pay rate : (No Value)
• Role requires identity I9 and 3 reference screen (recruited) : Yes
• Role requires identity I9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No