Factory Administrative Assistant
Factory Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Shift: MondayFriday (7.00 AM 4.30 PM)
- Schedules meetings coordinates travel arrangements and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments etc.).
- Researches resolves and responds to inquiries/concerns from internal and/or external customers.
- Escalates complex issues for resolution as appropriate
- Gathers creates maintains and/or summarizes potentially sensitive or confidential data from various sources to complete reports and special projects and/or provide timely information to various customers.
- Distributes information as appropriate to department members or internal/external customers.
- May perform analysis of data and resolve discrepancies following prescribed procedures
- Updates and maintains databases systems applications or files to ensure accurate and current information is available for use by others.
- May develop and maintain more complex web sites with the assistance of basic webpublishing software applications.
- Receives and refers visitors and telephone callers within the department which may require referring calls to different divisions countries or companies in multiple languages.
- May organize/maintain records of Supervisors or others projects and correspondence following up on pending items; may facilitate/organize workflow through the supervisors office ensuring followup items are addressed.
- May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisors signature and prepares documents for distribution.
- Conveys supervisors instructions and requirements to others and exchanges information with senior managers on the supervisors behalf.
- Participate and/or lead teams that focus on improving the workplace and employee experience. Plans and coordinates events meals and recognition
- Ability to work with and provide indirect work direction to supporting onsite contractors (facilities services food service etc.)
- Strong Microsoft Office skills
- Strong communication & relationship building skills
- Planning organizing and scheduling skill
- Attention to detail
- Ability to keep information confidential
- Driven selfdirected and motivated
- Postsecondary Education
- 3 to 5 Years of Professional Experience
Employment Type
Full Time
