Project Management Specialist

Roles and responsibilities

Budget Management:

Create and manage a budget for the department based on project requirements to ensure that the budget is realistic and manageable throughout the project’s execution, also monitor spending and

track the budget to ensure funds are allocated correctly, adjusting for any unexpected costs or changes in project scope.

Define the budget for each project based on estimated costs, ensuring the funds are spent within the allocated budget.

Project Management

Prepare the project scope, including the technical aspects, if required.

Ability to work with required digital platforms for project management.

Prepare daily, weekly, and monthly reports. Set project schedules, define timelines, project requirements, scope, tasks, and budget, and identify areas for future improvements.

Hold regular meetings with relevant departments to discuss tasks, requirements, estimated costs, provide project updates, and

share information with both internal and external stakeholders.

Track the progress of projects with relevant departments and assess project phases and regularly evaluate the status of each project on a weekly and monthly basis, as per the deadlines established earlier.

Follow up on the tendering process on approved procurement platforms, review offers, and evaluate them based on relevant criteria.

Evaluate project implementation against predefined standards and technical evaluations from the concerned department. Obtain approvals to prepare completion certificates.

Forms and Documentation:

Prepare and track required forms on platforms via Vender Hub, COC collect information and project scope from specialized departments and obtain approvals for each action as per the project management process.

Ensure that invoices and completion certificates are provided to follow up with the finance department for payment processing.

Supervising Inventory:

Oversee the receipt and trophy and track quantities as per the contract terms and deadlines.
Project Planning and Coordination:
Defining Project Scope: Work with stakeholders to clearly define the project’s objectives, deliverables, and scope. This includes understanding the needs and expectations of the client or team and ensuring that the project is aligned with these goals.
Creating Project Plans: Develop detailed project plans that outline timelines, tasks, milestones, resources, budgets, and potential risks. Ensure that the project is well-organized and structured to meet deadlines and goals.
Resource Allocation: Allocate resources, such as personnel, equipment, and materials, and ensure they are available when needed. Coordinate with various departments or teams to ensure they have the support needed to execute their tasks.

Desired candidate profile

Bachelor’s degree in administration or business administration.

Required Years of Experience:

● 3 years in Project Management

● PMP, PMI Certificate.
Project Execution and Monitoring:
Managing Project Activities: Oversee the day-to-day activities of the project, ensuring that tasks are being completed according to the project plan. This includes assigning tasks to team members, ensuring efficient collaboration, and monitoring progress.
Tracking Progress: Regularly monitor and track the progress of the project, ensuring that it stays on track in terms of time, budget, and scope. This involves using project management tools and software to track milestones and deliverables.
Problem-Solving: Identify and address any issues or roadblocks that arise during project execution. This may involve resolving conflicts, managing risks, or finding solutions to unexpected challenges that threaten project timelines or quality.
Budget and Cost Management:
Budget Development: Work with stakeholders to create and manage the project budget, ensuring that resources are allocated efficiently and cost constraints are respected.
Cost Control: Monitor project expenditures and ensure that the project stays within budget. Identify any areas where cost overruns may occur and take corrective actions to keep the project financially on track.
Financial Reporting: Provide regular financial reports to stakeholders, showing the status of project expenditures and any variances from the planned budget.
risk Management:
Identifying Risks: Proactively identify potential risks to the project, including scheduling delays, resource shortages, or unforeseen obstacles.
Risk Assessment and Mitigation: Develop strategies to mitigate or avoid identified risks. This includes creating contingency plans and addressing risks as they arise during the project.
Managing Change: Handle any changes in scope, resources, or objectives by adjusting the project plan and managing stakeholder expectations. Ensure that any changes are documented and communicated effectively.