Procurement Specialist

Roles and responsibilities

Responsible for managing and implementing procurement

operations in accordance with the Government Tenders and Procurement System and

the “Etimad” platform, ensuring that the needs of the government entity are met

within the specified time frame and with the best possible quality, while

ensuring compliance with government regulations and systems.

Primary Roles and Responsibilities

Follow up and complete the purchase processes for the

required materials and services through the "Etimad" platform and

ensure that the requirements are met according to the government tenders and

procurement system.

Dealing with suppliers:

Communicating with approved suppliers to ensure the

availability of the required products and services with the required quality

and specifications.

Preparing and submitting offers:

Preparing and submitting the required offers and documents

through the "Etimad" platform to comply with the government

procurement regulations and systems.

Review and audit:

Reviewing the documents and contracts related to procurement

to ensure their compliance with government regulations.

Contract management:

Follow up on contracts and ensure that suppliers implement

the terms and conditions of the contracts according to the specified timetable.

Reports:

Preparing periodic reports on procurement activities and

submitting them to senior management.

Internal coordination:

Working with different departments to meet their procurement

needs and ensure that operations run smoothly.
1. Identifying Procurement Needs:
Assessing Requirements: Work closely with various departments within the organization (e.g., production, operations, IT) to understand their needs for goods and services. This includes determining product specifications, quantity requirements, and delivery timelines.
Demand Forecasting: Anticipate future procurement needs based on the organization’s strategic objectives, seasonal demands, and operational requirements.
2. Supplier Selection and Management:
Identifying Suppliers: Research and identify potential suppliers that can meet the organization’s procurement needs. This involves evaluating suppliers based on price, quality, reliability, and reputation.
Supplier Evaluation: Conduct supplier assessments, including performance reviews, financial stability checks, and market reputation. Regularly monitor and assess supplier performance to ensure they meet agreed-upon standards.
Building Relationships: Develop and maintain strong, positive relationships with suppliers to ensure smooth negotiations, issue resolution, and long-term partnerships.
Supplier Negotiations: Negotiate pricing, terms, and conditions with suppliers to ensure the organization receives competitive pricing and high-quality goods or services.

Desired candidate profile

Experience ranging from 2 to 4 years in the field of

procurement, with previous experience working with government agencies.

Knowledge and experience:

Advanced knowledge of the government tenders and procurement

system.

Comprehensive familiarity with the "Etimad"

platform and managing procurement operations through it.

The ability to understand and interpret contracts and legal

conditions related to procurement.

Skills:

Effective communication skills with suppliers and

stakeholders.

Ability to work under pressure and adhere to deadlines.

Accuracy and attention to detail in preparing and reviewing

documents and proposals

Ability to work in a fast-changing environment with multiple

tasks that require coordination between several parties inside and outside the

organisation

Job Requirements

Bachelor’s degree in business administration, Finance, or a