Operational Finance and Admin Assistant
Operational Finance and Admin Assistant
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Job Description
Post Title:
Operational Finance and Admin Assistant
Key Objectives
To provide an efficient financial and administrative support service to the department.
SPECIFIC RESPONSIBILITY
- Check invoices to ensure the goods have been received and the invoice details are correct and coded accurately
- To batch the invoices for authorisation
- To record invoices paid within the required procedure
- To work with suppliers/contractors in ensuring invoices are received in a timely manner
- To work with Managers to provide financial information for budget monitoring and billing
- To provide administrative support services Vision Products as and when required
- To update e forms as required on the Vision system
- To assist the Management Team in the coordination of leave/absences across the team
- To update management information systems as required
- To manage the booking of the meeting/demonstration room at Pontyclun
- To undertake reception duties as required
- Liaison with all internal and external Customers (both written and verbal) on matters relating to payment and invoice queries.
- To carry out health and safety responsibilities in accordance with the Divisions Health & Safety Responsibilities document.
- To undertake such other duties and responsibilities commensurate with the grade as may be reasonably required by the Service Director or as a mutually agreed development opportunity.
PERSON SPECIFICATION
KNOWLEDGE /EDUCATION
Level 1 Welsh Language skills (Basic reading writing speaking and understanding) with the aim of improvement through CPD
Knowledge of data protection requirements
Knowledge of community equipment services
EXPERIENCE
Experience of working with a range of customers suppliers and contractors
Experience of meeting deadlines to provide services
Experience of working with a range of IT packages
Experience of working with budgets
COMPETENCIES
Achieving Results
Plans and prioritises in advance to meet deadlines
Is flexible can switch tasks / roles / prioritises to accommodate changes or new information
Personal Effectiveness
Has strong computer skills effectively uses current computer systems
Has an actionfocused attitude to new challenges and change
3. Communicating Effectively
Shares information with others gives others the full picture
Communicates clearly and concisely
Working in a Team
Helps and supports other team members
Employment Type
Full Time
