Payroll Executive

Roles and responsibilities

This role independently applies expertise in managing accurate and timely payroll processing, ensuring compliance with company policies and regulatory standards, and contributing to the achievement of the Business Unit's short- to medium-term objectives through efficient payroll administration.
Payroll Processing
Salary and Wage Calculation: Calculate and process employee salaries, hourly wages, bonuses, overtime, and commissions based on timesheets, attendance records, and contractual agreements.
Deductions and Benefits: Deduct appropriate amounts for taxes, insurance, retirement plans, and other benefits as required, ensuring accuracy and compliance with relevant laws.
Payroll Frequency: Ensure that payroll is processed in a timely manner, whether weekly, bi-weekly, monthly, or according to the company's payroll schedule.
Payment Distribution: Ensure that salaries are paid through the appropriate methods (e.g., bank transfers, checks), and address any issues with payments as necessary.
Tax Compliance and Reporting
Tax Calculation: Calculate and withhold taxes according to local, state, and federal regulations, including income tax, Social Security, Medicare, and other deductions.
Tax Filings: Ensure timely submission of tax returns, including monthly or quarterly filings for employee tax contributions.
Year-End Processing: Prepare and issue year-end tax forms such as W-2s (for U.S. employees) or T4s (for Canadian employees) and ensure accurate reporting of earnings, deductions, and taxes.
Tax Reconciliation: Reconcile tax-related accounts and ensure that all tax filings are in line with the amounts reported on payroll.
Payroll Records Management
Maintaining Payroll Records: Ensure accurate and up-to-date records of all payroll transactions, including employee pay history, deductions, benefits, and tax filings.
Data Entry: Input and update employee information in the payroll system, such as new hires, terminations, salary changes, and benefits enrollment.
Confidentiality: Maintain strict confidentiality regarding employee compensation, deductions, and personal information.
Employee Queries and Disputes
Payroll Inquiries: Respond to employee inquiries related to payroll, such as discrepancies in pay, deductions, and benefit contributions, and resolve issues in a timely manner.
Addressing Payroll Issues: Investigate and resolve payroll discrepancies, such as overpayments, underpayments, or missing deductions, ensuring that all corrections are made promptly.
Dispute Resolution: Address any payroll disputes that arise, including clarifying payment issues, deductions, and overtime claims, ensuring compliance with company policies.

Desired candidate profile

• Bachelor’s degree in Accounting, Finance, Business Administration, HR, or a related field.
• Experience: Minimum 5 years’ experience in a payroll processing environment or related field, with knowledge of local labor laws and regulations.
• Strong understanding of payroll systems, tax laws, and compliance requirements.
• Excellent proficiency in MS Office, especially Excel (e.g., VLOOKUP, pivot tables).
• Good understanding of payroll software and tools (e.g., ADP, QuickBooks).
• Attention to detail and strong organizational skills.
• Effective communication skills to interact with employees and resolve payroll-related queries.
• Ability to maintain confidentiality and manage sensitive employee information securely.
• Problem-solving skills to identify and resolve discrepancies or issues efficiently.