Executive Administrative Assistant
Executive Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant is responsible for supporting the Chief Financial Officer of NBCUniversal. This position requires the utmost of confidentiality and professionalism along with the ability to interact with other senior executives and their assistants on a regular basis. This role is based in NBCUniversals iconic New York office at 30 Rockefeller Plaza.
What youll do:
- Arranging and scheduling numerous meetings involving executives at all levels; maintain and update calendar; developing and maintaining relationships with executive assistants throughout the company; demonstrating flexibility patience and persistence in routinely rescheduling meetings.
- Answering phones professionally and taking messages as required.
- Maintaining strict confidentiality and professionalism along with a positive attitude.
- Coordinating staff meetings conferences and client meetings as necessary.
- Arranging complex logistics for multipleattendee and multiplelocation meetings (presentation setups); Coordinating audio/visual catering and other needs for critical meetings.
- Preparing executive presentations as directed including both electronic and hard copy files.
- Arranging travel and all accommodations including comprehensive and detailed itineraries.
- Preparing and processing expense reports and reconciliations in accordance with Company policy guidelines.
- Processing all invoices setting up new vendors and managing all payments to external partners.
- Handling general office and administrative tasks including the ordering of miscellaneous supplies.
- Managing administrative and coordination aspects of special projects as designated including planning and organizing internal events.
- Assisting with internal communications with staff and the broader Finance organization.
- Establishing and maintaining positive relationships with internal and external partners.
- Researching and assisting with additional projects as required
Qualifications :
What youll need:
- Bachelors degree and five years of experience working in a corporate environment supporting senior executives or an equivalent combination of education and experience.
- Proven expertise with Word Excel PowerPoint
- Ability to successfully multitask and meet deadlines
Desired Characteristics
- Demonstrates exceptional written and verbal communication skills.
- Possess strong interpersonal skills with the ability to communicate effectively with all levels within the organization.
- High level of integrity and the ability to always maintain confidentiality.
- Proven ability to thrive in a dynamic fastpaced deadlinedriven media environment.
- Be flexible dependable and results oriented.
- Strong attention to detail and followup.
- Extremely organized and efficient.
Hybrid: This position has been designated as hybrid generally contributing from the office a minimum of three days per week.
This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70000 $90000.
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to .
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
