Paymaster

Roles and responsibilities

Payroll

To collect from Personnel department the Payroll Register and Payroll Detail Sheets and all supporting documents.
To review the salary calculation and prepare the journal entries.
To print out payroll register, summary of salary to Director of People & Culture, Director of Finance & Business Support and General Manager for approval of each month.
To prepare payroll reconciliation and submit to Assistant Director of Finance & Administration for check and approve by Director of Finance & Administration.
To prepare payroll cheques and ensure that the cheque amount or electronic transfer is correct as indicated in the payroll master.
To prepare the tax forms for payroll taxes and the social insurance reports and to perform the payment procedures by the deadline.
To review other benefits payment to employee such as medical reimbursement.
Payroll Processing
Employee Compensation: Oversee and manage the payroll system to ensure that employees are paid accurately and on time, including salaries, hourly wages, bonuses, and commissions.
Time and Attendance: Ensure employee attendance, leave records, and overtime hours are accurately recorded and processed.
Deductions and Benefits: Process deductions for taxes, insurance, retirement plans, and other benefits. Ensure compliance with tax laws and company policies.
Payroll Calculations: Ensure that employee pay is calculated correctly, taking into account overtime, commissions, bonuses, and any deductions or garnishments.
Payroll Administration
Payroll Reports: Prepare and maintain detailed payroll reports, including payroll summaries, tax filings, and other reports required by management or government agencies.
Tax Filing and Compliance: Ensure that all payroll taxes (federal, state, and local) are accurately withheld and paid. Prepare and file tax documents such as W-2s, 1099s, and other forms.
Year-End Processing: Assist with year-end payroll processing, ensuring that all necessary tax forms and reports are submitted on time.

Desired candidate profile

Minimum 5 years of experience, ideally in hotel accounting.
Rigorous, methodical, and recognized for your ability to work in a team and build trust.
Payroll and Accounting Knowledge
Understanding Payroll Systems: Proficiency in using payroll software and understanding payroll tax calculations and reporting requirements.
Tax Knowledge: Understanding of federal, state, and local payroll tax regulations, as well as deductions and withholdings.
Financial Recordkeeping: Strong knowledge of financial recordkeeping practices related to payroll, including accurate data entry and reconciliation.
Attention to Detail
Accuracy: High attention to detail to ensure correct calculations of wages, benefits, and deductions.
Error Identification: Ability to identify and correct errors in payroll records, ensuring that all payments are accurate and timely.
Time Management and Organization
Deadline Management: Ability to work under strict deadlines, especially during payroll cycles, to ensure timely processing of payroll.
Organizational Skills: Excellent organizational skills to maintain employee records, tax documents, and other payroll-related data.
Analytical Skills
Problem-Solving: Ability to analyze payroll discrepancies and work through complex issues related to pay or benefits.
Data Interpretation: Ability to interpret payroll data and reports to identify trends, discrepancies, or areas of concern.
Communication and Interpersonal Skills
Clear Communication: Ability to explain payroll processes, deductions, and issues to employees and other departments in a clear and understandable way.
Customer Service Orientation: Strong focus on providing excellent customer service to employees by resolving payroll-related issues efficiently and professionally.
Compliance and Regulatory Awareness
Knowledge of Labor Laws: In-depth understanding of labor laws, tax regulations, and employment standards to ensure compliance with legal requirements.
Confidentiality: Ability to maintain confidentiality of sensitive payroll and employee information.