Administrative Support Specialist Eurofins Environment Testing - Air Toxics Folsom CA

The Administrative Support Specialist is responsible for managing a wide range of administrative procurement and accounts payable (AP) functions to ensure efficient daily operations. This includes setting up and maintaining client and vendor accounts processing invoices and purchase orders and liaising with vendors to resolve discrepancies. The position also supports office and facilities management by coordinating supply orders maintenance services and special event needs. Additionally the role plays a key part in facilitating financial reporting ensuring compliance with company procedures and providing timely support to lab and management teams. The ideal candidate will possess strong organizational skills attention to detail and the ability to multitask effectively in a dynamic environment.

Essential Duties and Responsibilities

Accounts Payable

• Setting up new clients and running credit reports for new clients
• Releasing Fin Holds
• Receiving coding and submitting weekly AP packets to NSC
  • RNI Report
  • INR Report
• To include editing incorrect POs
• Calling vendors Finding/Correcting Invoices/POs
• Credit Memos Folsom
• Reissued Invoices Folsom
• Weekly/Monthly Monitoring and Requests for Statements from vendors
• Creating POs for Ad hoc invoices
• Receive all invoices against all POs Daily/Weekly/Monthly in Coupa
• Monthly AP Accrual reporting to NSC
• Check requests in Coupa for Annual Fees
• Daily reporting of Revenue

Purchase OrderingCOUPA

• Weekly Nitrogen/Helium/Zero Air Gas Orders for each Tuesday delivery
• All purchase order requests from the lab other than Calibrating Standards: To include requesting quotes and/or updated quotes from vendors
• Placing/Receiving all orders in Coupa
• Creating/Maintaining blanket POs for bulk/monthly shipments
• Capex Orders
• Finding alternate items/vendors for items on backorder
• Providing manager with an updated Monthly Consumables spreadsheet prior to EOM
• Returning items ordered incorrectly and/or inquiring with the vendor
• Responding to lab employee emails on order statuses

Additional Responsibilities (Office/Facilities):

• Order supplies for the breakroom
• Order/upkeep office supplies for the lab supply room
• Call and schedule service for most maintenance (AC/electrical/copy machines)
• Follow up on said services for invoices (AP)
• Occasional Lunch/Coffee Pickups for Clients and visitors
• I9 Submittals
• Assist with events/holidays
• Assists in sending out monthly customer statements.
• Picking up mail and distributing

Qualifications :

• High School Diploma or equivalent; Associate or Bachelors degree preferred
• Minimum of two to three years of experience in Accounts Payable Purchasing or a related administrative role
• Authorization to work in the United States indefinitely without restriction or sponsorship
• Professional working proficiency in English is a requirement including the ability to read write and speak in English

Skills and Abilities

• Proficient in Microsoft Office Suite especially Excel Word and Outlook
• Attention to detail
• Strong organizational skills
• Ability to read and write
• Basic computer knowledge
• Ability to work in a fastpaced environment
• Positive attitude and strong work ethic
• Excellent communication skills
• Additional preferences:
• Ability to work independently and as part of a team
• Flexibility to handle occasional tasks outside of core responsibilities such as event support 

Additional Information :

The position is fulltime MondayFriday 8 a.m. 5 p.m. with flexibility of overtime and to change shift to meet business needs.  Candidates currently living within a commutable distance of Folsom CA are encouraged to apply.

Compensation range: $25 $27 per hour (DOE)

Eurofins Environment Testing (USA) provides a compensation range for informational purposes the actual base salary may vary based upon but not limited to relevant experience and skill set base salary of internal peers business sector and geographic location.

We support your development! Do you feel you dont match 100% of the requirements Dont hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression race nationality age religion sexual orientation disability and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025 through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: ;

Company description: Eurofins Scientific is an international life sciences company providing a unique range of analytical testing services to clients across multiple industries to make life and our environment safer healthier and more sustainable. From the food you eat to the water you drink to the medicines you rely on Eurofins laboratories work with the biggest companies in the world to ensure :40 the products they supply are safe their ingredients are authentic and labelling is accurate. The Eurofins network of companies is the global leader in food environment pharmaceutical and cosmetic product testing and in discovery pharmacology forensics advanced material sciences and agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics discovery pharmacology forensics advanced material sciences and in the support of clinical studies as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and invitro diagnostic products.

In over 35 years Eurofins has grown from one laboratory in Nantes France to 61000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200000 analytical methods to evaluate the safety identity composition authenticity origin traceability and purity of biological substances and products. In 2023 Eurofins generated total revenues of EUR 6.515 billion and has been among the best performing stocks in Europe over the past 20 years.

As a Eurofins employee you will become part of a company that has received national recognition as a great place to work.  We offer excellent fulltime benefits including comprehensive medical coverage life and disability insurance 401(k) with company match paid holidays paid time off and dental and vision options.

Eurofins is a M/F Disabled and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins is a M/F Disabled and Veteran Equal Employment Opportunity and Affirmative Action employer.

Remote Work :

No

Employment Type :

Fulltime