Administrative Assistant HW Plant Operations

Under general direction provides administrative support to the shipping and receiving group.

Primary Responsibilities:

• Data entry of DEA inventory.
• Regular contact with management drivers and 10 Day Facilities.
• Maintains DEA Files.
• Reports month end DEA inventory.
• Works closely with department managers concerning DEA materials.
• Maintains accurate records.
• Several methods of communication within scope of work and outside plant vendors/locations.
• DEA Reporting
• Supports shipping and receiving duties as required. This will include receiving trailers/manifests.
• Provide coordination and support for daily operations of facility including data management.
• Track waste shipments with disposal facilities.
• Manage the office phone. Answer and reroute all incoming phone calls.
• Manage life cycle of printed manifests including Land Disposal Restrictions (LDRs) associated paperwork and labels printing CC Scanning mailing to customers and mailing to states.
• Sign manifests that end at the facility and create billing packets (based on location permitting and need).
• Perform office administrative tasks maintain electronic and paper files rosters contact lists; accurately update files reports spreadsheets and documentation; sort and distribute mail.
• Perform other reasonably related tasks as assigned by management.

Qualifications :

Basic Requirements:

• High school diploma or GED
• 1 years of experience in data entry
• Pass DEA background check

Preferred Qualifications:

• Bachelors degree is a plus
• Demonstrates excellent working knowledge of Microsoft Word Excel and Outlook.
• Attention to Detail Demonstrates the ability to review or proofread work for accuracy; complete specific projects or assignments independently; concentrates on tasks at hand even in distracting work environments.
• Adaptability Ability to modify behavior as needed to maintain effectiveness in a changing situation; and with varying tasks responsibilities or people.
• Demonstrates the ability to efficiently manage own time activities and resources. Identify specific activities required to accomplish objectives rank them in order of importance and coordinate and act to achieve desired results; prioritize complex multiple activities and projects. Recommends improvements to prevent reemergence of resolved issues.
• Initiative Actively attempts to influence events to achieve results. Knows when to originate independent action to achieve goals. Is selfstarting rather than passive accepting. Demonstrates the ability to function independently; resolve problems without direction.
• Analytical Problem Solving Ability to gather and analyze facts and data and draw correct inferences from the information. Weighs alternatives and presents logical solutions to problems.
• Team Participation Demonstrates the ability to cooperate with others on projects which require input from various sources.
• Listening Receives ideas thoughts and information from others without interrupting. Shows interest in what is being said and asks questions to ensure correct understanding.

Additional Information :

Clean Earth offers competitive benefits including health dental vision life and disability insurance plans starting on the first day of employment; paid time off wellness benefits employee discount program tuition assistance and a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability veteran status gender identity or genetics. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

If you have a difficulty applying for any job posted on Harsco Clean Earths website because a disability prevents you from using the online system Clean Earth offers the following alternate application procedure: Call toll free (833)and leave your name phone number city and state of residence.  Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.  This line is dedicated to disability applications only.  No other inquiries will receive a response. 

Remote Work :

No

Employment Type :

Fulltime