Administrative Support Coordinator

Roles and responsibilities

Join Qiddiya Investment Company as a Coordinator/Senior Coordinator for Administrative Support and be part of an innovative project that aims to redefine entertainment in Saudi Arabia. In this pivotal role, you will provide comprehensive administrative assistance to various teams, ensuring operational efficiency and supporting a collaborative work environment.

Your expertise in organization and communication will play a vital role in streamlining processes and enhancing productivity across departments.

Responsibilities

• Administrative Support: Providing assistance and support to Legal Counsels in the department, including managing calendars, scheduling meetings, preparing documents, and handling correspondence
• Record-Keeping and Document Management: Maintaining accurate and organized records of legal documents, contracts, filings, and other important materials, Involve creating and maintaining filing systems, digital databases, and document management platforms
• Budgeting and Financial Management: Assisting with financial matters related to the department, such as monitoring budgets, processing invoices, tracking expenses, and coordinating with the finance or accounting team
• Resource Management: Managing department resources, including office supplies, equipment, software, and subscriptions. This may involve procurement, inventory management, and coordinating with relevant vendors
• Communication and Coordination: Facilitating effective communication within the department and with external stakeholders. This can include managing internal communications, coordinating meetings and events, and serving as a point of contact for inquiries or requests
• Project Coordination: Supporting the coordination and administration of legal projects, including tracking project timelines, milestones, and deliverables
• General Administrative Tasks: Handling day-to-day administrative duties, such as managing incoming and outgoing correspondence, coordinating travel arrangements, processing expense reports, and maintaining departmental calendars

Desired candidate profile

Bachelor's degree in Business Administration, Management, or a related field
Minimum 1 years of experience in administrative support or coordination roles
Strong organizational and multitasking skills with a keen attention to detail
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work collaboratively in a team environment while also being able to operate independently
Problem-solving skills and the ability to adapt to changing priorities
Strong sense of discretion and confidentiality in handling sensitive information
Experience with project management tools/software is a plus
Experience with Invoices.
Positive attitude and a strong commitment to providing exceptional support
Project Coordination: Supporting the coordination and administration of legal projects, including tracking project timelines, milestones, and deliverables
General Administrative Tasks: Handling day-to-day administrative duties, such as managing incoming and outgoing correspondence, coordinating travel arrangements, processing expense reports, and maintaining departmental calendars