Document Controller
Document Controller
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Job Description
As a Document Controller you will play a key role in supporting the smooth flow and organisation of project documentation. Working closely with the Document Controller Manager and design team you will handle all aspects of documentation registration receipt distribution and issue. Your work will ensure the accuracy and compliance of all project documents creating a wellmaintained and accessible project filing system. You will oversee the organisation quality checking and distribution of critical project files to ensure the teams access to updated information and maintain efficient document control.
You will be based in our office in Acton London 3 days a week.
Key Responsibilities:
- Review number and submit project documents with unique references and revisions before submission to the client
- Upload and download project documents to both client EDMS and Asite systems
- Maintain an updated Document Control register
- Track all incoming and outgoing project documents ensuring all team members and subcontractors receive the latest versions
- Conduct quality checks on documents before filing and distribution to ensure compliance
- Organise the project filing system and manage digital archiving processes
- Coordinate with various departments including HS2 and external consultants to support documentation needs
- Provide administrative support to project and technical teams.
- Follow document procedures across digital platforms such as Microsoft Office Asite and ALIM
- Act as the subject matter expert in document management offering training and promoting best practices
- Administer company and client EDMS systems managing user permissions creating new users and deactivating users as needed
- Support upcoming stages by creating and maintaining workflows
Qualifications :
Essential:
- Previous experience in Document Control with strong knowledge of EDMS systems (e.g. ALIM Asite SharePoint)
- Proficiency in Microsoft Office Suite
- Excellent time management prioritisation and troubleshooting abilities
- Strong attention to detail quality focus and methodical working style.
- Adaptability in a dynamic environment with a proactive cando attitude
- Effective communicator with strong interpersonal and customer service skills
- Qualifications in Information Management Administration or equivalent experience
Additional Information :
Diversity & Inclusion:
We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds regardless of age disability gender gender identity gender expression race religion or belief sexual orientation socioeconomic background and any other protected characteristic. If you decide to apply for an opportunity with us your application will be assessed based purely on your experience the essential and desirable criteria and your suitability for the role. We value each and every ones contribution as this builds our culture and means that if you work with us you will be included listened to and respected.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
