Part Time Admin Assistant - BH

Who are we:

Curaa is a familyrun communitydriven care provider with awardwinning homes and a compassionate team that provides personcentred care. Having launched in 2019 Curaa has grown its footprint across the South and Southwest of England and plans to continue this journey in the future.

Our commitment to excellence is driven by our core values of respect integrity community and learning.

Respect: At Curaa we believe in treating everyone with dignity and respect. We value diverse perspectives and foster an inclusive environment where every team member feels valued and heard.

Integrity: Our commitment to ethical practices ensures that we build trust with our residents partners and each other. We do what is right especially when no one is watching.

Community: We support each other and work together to achieve common goals. Our sense of community extends beyond our office walls as we actively engage with and contribute to the broader society.

Learning: By fostering a culture of learning we ensure that our team remains innovative and adaptable in a constantly evolving world.

The successful applicant will:

• Organise office operations and procedures control and deal with all correspondence design and maintain filing systems review and approve supply requisitions and assign and monitor various other clerical functions.
  

• Approve staff timesheet/shifts make DBS checks and procure references for new staff. Also work closely with HR to ensure timely and efficient staffing of the home at all times
  

• Make sure staff get paid accurately by working closely with the finance team and our payroll bureaus
  

• Create and maintain all staff and resident files including contracts preadmission admission and departure documents
  

• Help make sure that the staff training matrix is maintained and record and monitor staff annual leave and sickness etc
  

• Help the resident manager boost and maintain occupancy by following up and monitoring any enquiries for potential new residents as well as doing show arounds if needed
  

• Ensure orders received from suppliers are actually received and correct also verify any agency invoices against actual shifts worked
  

• Manage petty cash in excel and deposit cheques if required
  

• Carry out various other financial tasks needed to support our Home this includes maintenance work on Xero including monthly invoicing liaising closely with the finance team and payroll bureaus on payroll and supplier payments as well as with Local Authorities the NHS and resident families
  

• Support internal and external meetings making sure they run smoothly and that minutes are kept.
  

• Deal with any internal and external queries efficiently and in keeping with policies
  

• Book medical appointments for residents and manage staff diaries.
  

• Be professional welcome and friendly to visitors and residents and through telephone/email as the first contact for all those to reach out to the home and deal with all kinds of enquires.
  

• Be proficient using Microsoft Teams and other Microsoft apps (Word Excel etc)
  

• Support the Managers with any other administrative duties required
  

What we are looking for:

This role is an exciting opportunity for a current Administrator/Bookkeeper looking to develop more managerial skills or an experienced candidate looking for a returntowork role. Someone who can deliver a high level of support to the management and care teams ensuring that they can provide exceptional care to all our residents. The ideal candidate will possess excellent organization ability initiative with a cando attitude and a sharp skillset for daytoday problemsolving skill. Additionally given the critically central role they also need to have outstanding verbal and preferably good written communication skills.

You will need to be:

• Able to plan and prioritise workload.
  

• Professional in the presentation of self within the workplace.
  

• Understanding of and committed to equality of opportunity.
  

• Able to demonstrate track record of organisational improvement.
  

• Comfortable working in a target driven environment and willing to step outside comfort zone.
  

• Passionate about offering superior services and want to make a difference.
  

• A glass half full person with a sense of humour and a positive outlook.